Email & Scheduling Coordinator

Email & Scheduling Coordinator | Calendar, Email & Zoom Support We are looking for a reliable, organized and personable virtual professional to join us on a long-term basis to help manage email, scheduling, calendars and online meetings. This is a part-time position with consistent weekly hours and the opportunity for the right person to gradually take on more hours, responsibilities and potentially additional compensation as the working relationship develops. Your primary responsibilities will include managing and organizing calendars, scheduling appointments and meetings, coordinating availability, sending reminders, keeping schedules organized and helping make sure important commitments are followed through. You will also assist with email management and email campaigns, including organizing and responding to emails, preparing and scheduling email communications, maintaining contact lists and helping monitor basic email campaign activity. We are also looking for someone who is comfortable communicating professionally on video. You will not need to be on camera as part of your everyday responsibilities, but there will be opportunities for additional compensation when you are asked to facilitate a Zoom meeting, introduce participants, welcome attendees or help guide a meeting. You should be comfortable speaking naturally and professionally on camera and communicating clearly with others. Experience with email marketing platforms, Google Workspace, Microsoft Office, Zoom, calendar management or scheduling tools is highly desirable. Experience with CRM systems, email automation, social media marketing or SEO is a plus. The most important qualities we are looking for are reliability, organization, communication and initiative. We want someone who can take ownership of responsibilities rather than simply wait to be given every individual task. We value someone who notices what needs to be done, communicates clearly and helps keep things moving. This position will begin with consistent part-time hours each week, with the possibility of increasing hours over time for the right person. There may also be opportunities in the future for additional responsibilities and performance-based or commission compensation. Additional compensation will be provided for Zoom meetings that you are specifically asked to facilitate or lead on camera. We are open to candidates internationally and are looking for someone interested in building a long-term working relationship rather than completing a short-term project. When applying, please tell us about your experience with email management, email campaigns, scheduling and calendar management. Please also tell us what software and platforms you have experience using, your weekly availability, your preferred working hours/time zone, and whether you are comfortable speaking on camera and facilitating a Zoom meeting when needed. We are looking for someone dependable who wants consistent work and the opportunity to grow with the role.