Executive Assistant & CRM Coordinator

Executive Assistant & CRM Coordinator Full-Time | Remote We are looking for a highly organized, proactive Executive Assistant to support the founder of LUX decor, a Montreal-based interior design firm. This role combines executive assistance, CRM management, follow-up, presentation creation, organization, and both business and personal administrative support. We need someone who can think ahead, multitask, stay on top of details, and make sure nothing falls through the cracks. Responsibilities Manage and update our CRM Track leads, follow-ups, client activity, and next steps Help organize the founder’s calendar, priorities, and tasks Support email and administrative follow-up Assist with personal scheduling, bookings, research, appointments, travel, and other personal administrative tasks as required Keep action items moving and follow up with team members Create polished presentations in Canva and/or PowerPoint Organize documents, information, and processes Assist with basic reporting and data tracking Use AI tools to improve efficiency, writing, research, organization, and workflows We’re Looking For Someone Who Is Extremely organized and dependable Excellent at multitasking and managing competing priorities Proactive and resourceful Strong at follow-up Strong in written and spoken English Experienced with CRM systems Tech-savvy and quick to learn Comfortable using AI tools such as ChatGPT Skilled in Canva and/or PowerPoint with a strong visual eye Comfortable handling both business and personal tasks with discretion Experience with Zoho CRM is a strong asset. Experience supporting a founder, entrepreneur, or executive is highly preferred. Schedule Full-time, approximately 37.5–40 hours per week, with some overlap with Montreal/Eastern Time. There is room for growth as the role develops and you take on greater responsibility. To Apply Please send your résumé and briefly answer: Which CRM systems have you worked with? Which AI tools do you currently use? Please share an example of a Canva or PowerPoint presentation you created. Tell me about a system or process you improved in a previous role. Details matter. Please include the word “RED” somewhere in your cover letter so we know you read the entire job posting.