Executive Assistant | Executive Support + Accounting & Bookkeeping

We are looking for an exceptional Executive Assistant to support the CEO of multiple growing businesses across healthcare, real estate, and other executive ventures. This is not an entry-level administrative role. We are looking for someone who has extensive experience supporting CEOs or high-level executives and understands the pace, professionalism, and precision required to operate at the executive level. The executives you will support include doctors, engineers, and business owners who have extremely high standards. This role requires someone who is proactive, organized, detail-oriented, and capable of managing multiple priorities without constant supervision. Location Preference We strongly prefer candidates located in the Pacific Time Zone or those who can consistently work during Los Angeles business hours, as we need support throughout the executive's workday. Hours & Compensation Part-Time 10–20 hours per week $17–$26 USD/hour (based on experience) Long-term opportunity Responsibilities Executive calendar management Email management and organization Bookkeeping and invoice management using FreshBooks Payroll assistance using Gusto (preferred) Schedule meetings and coordinate appointments Prepare reports, presentations, and executive documents Manage multiple projects simultaneously Coordinate with vendors, contractors, and internal team members Track deadlines and ensure projects stay on schedule Organize business operations across multiple companies Utilize AI tools such as ChatGPT, Claude, or similar platforms to improve efficiency and productivity Handle confidential information with professionalism and discretion Required Qualifications Minimum 3 years of Executive Assistant experience Experience directly supporting CEOs, founders, or senior executives Excellent written and verbal English Outstanding organizational and communication skills Exceptional attention to detail Ability to prioritize multiple projects without missing deadlines Strong problem-solving abilities Highly proactive with minimal supervision Comfortable working in fast-paced environments Professional, dependable, and highly responsive Comfortable learning and utilizing AI tools daily Preferred Experience FreshBooks Gusto Payroll Google Workspace Microsoft Office Canva Slack Asana, ClickUp, Monday.com, or similar project management software CRM experience Who We're Looking For You are someone who: Notices details others miss Communicates proactively and clearly Takes ownership of your work Solves problems instead of waiting for instructions Keeps commitments and meets deadlines consistently Is comfortable supporting demanding executives with high expectations Thrives in a fast-moving environment This position is supporting executives who expect excellence. Tasks should be completed accurately and on time. If an issue arises, we expect proactive communication with a proposed solution—not silence. We're looking for someone who takes pride in producing exceptional work and enjoys being an indispensable partner to executive leadership. To Apply Please include the following in your application: Your resume. A brief summary of the CEOs or executives you've supported. The software platforms you're experienced with (FreshBooks, Gusto, Google Workspace, AI tools, etc.). Your current time zone and availability. A short paragraph explaining why you'd be an excellent fit for this role. Attention to Detail Test To demonstrate your attention to detail, begin your proposal with the words "Executive Excellence" and include the word "Precision" somewhere in your application. Applications that do not follow these instructions will not be considered. We look forward to meeting an experienced Executive Assistant who is excited to become a trusted partner to executive leadership.