Executive Assistant with HR Experience

Senior Executive Assistant | Advanced Microsoft Office & Document Formatting We are seeking an experienced, highly autonomous Senior Executive Assistant to provide high-level administrative and project support to a busy professional. Our immediate need is for someone with exceptional Microsoft Office and document-production skills who can take existing content and turn it into polished, professional, well-organized deliverables. This is not an entry-level virtual assistant role. We are looking for someone who is resourceful, detail-oriented, technologically proficient, and comfortable receiving an assignment and independently determining how to execute it. Primary Responsibilities The initial focus of this role will include: - Formatting and professionally polishing Microsoft Word documents - Cleaning up complex or inconsististently formatted documents - Creating and maintaining professional templates, styles, headings, tables, page layouts, headers/footers, and other document elements - Organizing information into clear, visually consistent deliverables - Working with Excel and PowerPoint as needed - Reviewing documents for consistency, readability, formatting errors, and overall presentation - Managing document revisions and maintaining organized versions/files - Taking loosely defined assignments and independently determining the steps required to complete them - Supporting additional research, organizational, and project-based assignments as the role develops What We're Looking For: The ideal candidate has significant experience supporting executives or senior professionals and operates with a high degree of independence. You should be someone who can receive a project, ask thoughtful questions when truly necessary, and then take ownership of getting it across the finish line. Strong candidates will have: - Senior-level Executive Assistant experience - Advanced proficiency in Microsoft Word - Strong proficiency across Microsoft 365, particularly Word, Excel, PowerPoint, Outlook, and Teams - Excellent document formatting and production skills - Strong project management and organizational abilities - Excellent written communication and attention to detail - Ability to research, synthesize information, and organize findings - Strong judgment and problem-solving skills - Ability to manage multiple priorities and deadlines - Comfort working independently with minimal supervision - A proactive approach rather than waiting for step-by-step instructions Experience with project management platforms, SharePoint, document-management systems, or similar business tools is a plus. Who Will Be Successful in This Role We are looking for someone who naturally thinks: “I understand the desired outcome. I can figure out how to get us there.” You should be comfortable taking imperfect or unorganized source material and creating a finished product that is professional, accurate, organized, and ready for executive use. This role has the potential to expand beyond document production for the right person, so we are particularly interested in candidates with broader executive support and project-management capabilities. To Apply Please include: - A brief description of your experience supporting senior executives or professionals. - Your level of proficiency with Microsoft Word and Microsoft 365. - An example of a complex document-formatting or document-production project you have completed. - The project management or organizational tools you have experience using. - Your typical availability and time zone. (we are looking for someone who's core availability is between 8am-7pm PST) Please begin your proposal with the words “Executive Support” so we know you read the full posting.