Executive Business Assistant / Founder's Assistant - AI-Native, VC-Backed

Executive Business Partner / Founder's Associate — AI-Native, PE-Backed Remote · US Business Hours · Contract (potential for high-paid full-time) About Us... Fast-moving AI-native software company operating alongside a venture capital firm. Small, senior team - scaling rapidly. Consulting-grade standards, startup pace. Everyone here — including support roles — uses AI tools as a default, not an afterthought. The Role... We need an Executive Business Partner to the CEO. Part executive assistant, part operator. You'll absorb the CEO's operational surface area — calendar, email, meeting ops, special projects, process design — so leadership stays focused on the work that matters most. You'll do this the AI-native way: using modern tools to do the work of two people without cutting corners on quality. What You'll Own CEO Enablement - Own calendar, email triage, meeting prep, and follow-throughs - Draft briefings and agendas using Claude or ChatGPT as your first draft - Capture meeting notes via Krisp or Granola; circulate crisp follow-ups within hours - Handle sensitive information (HR, financial, deal-related) with discretion Operating Cadence - Build and maintain lightweight weekly/monthly/quarterly rhythms - Support planning cycles, internal communications, and offsite logistics - Coordinate cross-functional program management across teams Process & Special Projects - Identify operational friction and design fixes - Lead special projects: strategic research, new initiative launches, board-prep coordination - Handle basic financial and admin hygiene: invoices, expense tracking, vendor coordination Recruiting Coordination - Manage interview scheduling and candidate communications - Coordinate with external search firms; track pipeline against open roles Must-Haves - 3+ years supporting a founder, CEO, or C-suite in a fast-paced startup, consulting, or PE environment - Active daily use of AI tools — you can name specific tools and describe exactly how they've changed your output - Gmail + Calendar mastery - Strong judgment, discretion, and ownership mentality — you don't wait to be asked - Excellent professional written English; able to write in the CEO's voice - Notion and Slack proficiency Nice-to-Haves - Familiarity with venture capital / private equity / consulting terminology - Recruiting coordination experience - PowerPoint formatting What We're Looking For in a Person - You build order from chaos and create systems where none exist - You anticipate needs before they become emergencies - You're direct and will push the CEO for follow-through - Low ego, high output — you move between strategic conversations and inbox management without friction Logistics - Location: Remote, US preferred (NYC or Chicago a plus) - Hours: US business hours, responsive on Slack Contract: Hourly or fixed; open to discuss structure based on fit How to Apply Cover note must answer these three questions (4–6 sentences total): - The single AI tool that you use most - A specific example of an EA or ops task you did faster or better because of AI. - Your availability and time zone. Generic templates will be skipped.