Executive Manager

About Us Temerarii Studio is an AI-powered content production studio. We run an automated pipeline that researches trending topics, scripts and voices content with AI, renders avatar/video content, and distributes it across 9+ social platforms — plus a small team of contractors supporting production. We're moving fast and need someone to run the business side so the founder can focus on strategy and creative direction. The Role We're hiring a full-time Executive Manager to act as right hand to the founder — owning day-to-day operations, keeping the content pipeline on schedule, and managing our contractor team. This is a broad, high-trust role for someone who's organized, decisive, and comfortable managing people and priorities without heavy oversight. What You'll Do Operations & Admin Manage founder's calendar, inbox triage, and scheduling Keep our Airtable base (flow tracking, media production, asset library) accurate and up to date Handle vendor and subscription management, invoicing, and light bookkeeping coordination Own project management across active initiatives — track deadlines, flag blockers, report status Content Pipeline Oversight Monitor and coordinate our content production pipeline (research → script → voice → video → distribution) QA outputs at each stage and catch issues before they hit publish Keep production on schedule and escalate delays or quality issues Maintain documentation of workflows and standard operating procedures Team & Contractor Management Source, brief, and manage freelancers (editors, VAs, and other production support) Set expectations, review deliverables, and keep contractors accountable to deadlines Onboard new contractors and maintain a bench of reliable talent What We're Looking For 3+ years in an operations, executive assistant, chief-of-staff, or project management role, ideally supporting a founder or small team Proven experience managing freelancers/contractors and holding them accountable Strong written and verbal English communication Comfortable working across tools like Airtable, Google Workspace, and Slack; no coding required but tech-comfort is a plus Experience in content, media, marketing, or a creative production environment is a strong plus Self-starter who can operate with minimal hand-holding and make good judgment calls Overlap with [founder's timezone — TBD] for at least a few hours daily Engagement Full-time, ongoing contract Compensation and payment structure to be discussed via Upwork Start with a paid trial period before transitioning to long-term engagement Please include: A short note on a time you managed a team or contractors to hit a deadline under pressure Your experience with project/ops tools (Airtable, Notion, etc.) Your availability and preferred working hours