Executive & Marketing Operations Assistant — Hybrid, Washington DC

Executive & Marketing Operations Assistant — Hybrid, Washington DC We are a growing leadership and organizational transformation firm seeking a highly organized, proactive Executive & Marketing Operations Assistant to support our CEO and help manage the workflows behind our marketing, events, thought leadership, and business development efforts. This is primarily a virtual role, but candidates must be based in the Washington, DC metro area. We are looking for someone who can work remotely most of the time and work in person approximately 4–5 hours one day per week in the DC area. The right person will be highly organized, resourceful, comfortable working independently, and able to take ownership of recurring processes rather than waiting for every task to be assigned. Key Responsibilities Email & Executive Support * Help organize and manage CEO email * Flag priority messages, opportunities, and follow-ups * Prepare routine responses and follow-up drafts * Track outstanding conversations and action items * Assist with scheduling and calendar coordination * Maintain a running list of priorities and items requiring CEO attention LinkedIn & Social Media * Manage the workflow for approved LinkedIn content * Schedule and publish posts * Help maintain the content calendar * Monitor engagement and flag important comments or connections * Help organize and repurpose existing content Podcast Outreach & Management * Research podcasts that align with our CEO’s expertise and target audiences * Conduct podcast outreach and follow-up * Manage scheduling and host requirements * Coordinate bios, headshots, talking points, and other materials * Manage the process before and after each recording * Track publication dates * Coordinate promotion once episodes are released Video & YouTube Management * Organize completed video assets * Upload approved videos to YouTube * Add titles, descriptions, thumbnails, tags, and links * Maintain playlists and an organized video library Video editing is not required. Monthly Virtual Event Management * Manage Zoom and registration setup * Maintain invitation and participant lists * Coordinate outreach * Track registrations * Send reminders and participant communications * Manage day-of virtual event logistics * Track attendance * Coordinate post-event follow-up Lead Prospecting & Research * Research target companies and decision-makers * Identify executives and potential buyers aligned with our target market * Research contact information * Build and maintain prospect lists * Conduct basic company/account research * Keep prospect information organized and current * Support CRM/contact database management Marketing & Business Development Operations * Maintain marketing and outreach calendars * Track business development follow-ups * Support email campaigns and newsletters * Keep marketing materials, speaker assets, bios, headshots, and links organized * Maintain SOPs and checklists for recurring processes * Track deadlines and deliverables * Provide a concise weekly status update In-Person Support Approximately 4–5 hours one day per week will be spent working together in person in the Washington, DC area. This time may include: * Weekly planning and prioritization * Organizing upcoming marketing and business development activities * Preparing for events or speaking engagements * Content/video organization * Working through email and follow-ups * Special projects that are easier to accomplish together Occasional additional in-person support for DC-area events may be available and would be coordinated in advance. Who We’re Looking For You are: * Based in the Washington, DC metro area * Extremely organized and detail-oriented * Proactive and comfortable taking ownership * A strong written communicator * Comfortable interacting professionally with senior executives * Good at researching people and companies * Able to manage multiple ongoing workflows * Comfortable learning new technology and platforms * Someone who follows through without needing constant reminders * Able to see what needs to happen next and take action Experience supporting a CEO, entrepreneur, speaker, consultant, professional services firm, or small business is highly desirable. Helpful Experience Experience with some of the following is a plus: * Gmail / Google Workspace * LinkedIn * Zoom * YouTube * Canva * Email marketing platforms * CRM systems * Project/task management platforms * Lead research/prospecting tools Schedule This is a part-time, hybrid contract role. Most work can be completed remotely, with approximately 4–5 in-person hours one day per week in Washington, DC. We are looking for someone interested in developing an ongoing working relationship rather than a short-term project. To Apply Please begin your proposal with “DC” and answer the following: 1. Where in the DC/MD/VA area are you located? 2. Are you available to work in person in Washington, DC approximately once per week? 3. Tell us about a CEO, founder, executive, or small business you’ve supported. 4. What recurring processes have you managed independently? 5. Which of the responsibilities above are you strongest in? 6. Which are you least experienced with? 7. What is your weekly availability? 8. What is your hourly rate?