Executive Sales & Operations Assistant (AI-Forward) - Long Term

RocketShip HQ is a boutique mobile growth marketing agency. We work with some of the fastest growing apps in the world. We have managed 8 figure monthly ad spends, driven millions of installs profitably, and helped multiple companies get to successful exits. We also host two industry podcasts. We produce ad creative with an AI plus human-in-the-loop system, and our account audits run automatically. AI is not a side experiment here. It is how the work gets done. We are hiring an Executive Sales and Operations Assistant to own the operational spine of our sales, partnerships and podcast functions. HOURS: This starts at 5 to 10 hours per week and can grow into full time, up to 40 hours per week. YOU WILL OWN THREE THINGS 1. The outbound engine. Email sequences, follow-up cadences, and keeping the pipeline honest in Pipedrive. No deal goes cold because nobody chased it. You will draft the sequences, send them, track them and report on them. 2. Coordination. Podcast guest outreach and booking, partner and event coordination, calendar and inbox triage, and briefing documents prepared before calls rather than after. 3. The systems. Every recurring task should end as a documented process or an automation. If you have done something manually three times, we expect you to have a view on how it should be automated. WHO WE ARE LOOKING FOR At least 3 years supporting an executive or a sales team remotely, having owned a function rather than worked through a task list. Fluent with AI tools in your daily work, and more importantly you know when not to trust them. You check AI output before it reaches a client. You have been burned by a confident wrong answer at least once, and you changed how you work because of it. Excellent written English. Prospects, podcast guests and partners will read your words with our name on them. Digitally fluent: CRM (we run Pipedrive), ClickUp, Slack, Google Workspace, Notion. You chase things without being chased. WHAT THIS ROLE IS NOT This is not an entry-level assistant position, and it is not a role where you wait for instructions. From time to time you may be required to handle personal and semi-professional tasks for the leadership team, such as restaurant reservations and personal bookings. HOW WE WORK WITH AI We use AI heavily and you will be expected to. We want the leverage, not the slop: AI drafts, you edit, you own the output. If AI wrote it and you did not check it, you still sent it. Never paste client data into a tool we have not approved. Tell us where AI is failing so we stop using it there. HOW TO APPLY Please answer the screening questions in your proposal. Be specific rather than theoretical. We read every response.