Executive Virtual Assistant for fast paced business

Executive Virtual Assistant — Marketing & AI-Savvy | Part-Time (20 hrs/week) | Remote About the Role A growing, founder-led company is hiring a sharp, discreet Executive Virtual Assistant to support three executives and take real weight off the CEO's plate. This is not a task-taker role. We're looking for someone who reads a situation, anticipates the next step, and moves things forward without being chased. You'll sit close to the center of the business — calendars, inboxes, client relationships, marketing content, and business development pipelines all run through you. You'll be trusted with the CEO's email. That trust is the job. Confidentiality, judgment, and follow-through are non-negotiable. If you're the kind of person who notices the thing nobody asked you to notice, and who genuinely enjoys making other people's work easier, you'll do well here. What You'll Do Executive support & calendar management Own scheduling across three executives — meetings, travel, standing commitments, and the inevitable reshuffles Manage and triage the CEO's inbox: flag what matters, draft responses, and keep nothing from falling through Protect executive time by screening requests and prepping agendas, briefing notes, and follow-ups Track action items from meetings and chase them to completion Project momentum Keep active projects moving: track deadlines, nudge owners, surface blockers before they become fires Prepare documents, decks, and briefing materials ahead of key meetings Marketing & content Draft, edit, and schedule content (assisting the marketing manager): newsletters, social posts, blog drafts, one-pagers, and client-facing collateral Support campaign execution and light performance reporting Business development & relationships Maintain the CRM: log activity, keep records clean, flag warm leads going cold Prepare research and background briefs on prospects, partners, and clients Handle professional follow-up and correspondence with clients and partners on the executives' behalf Coordinate outreach sequences and keep the pipeline honest What We're Looking For Required 5+ years supporting executives, founders, or business owners, ideally in a remote or virtual capacity Comfortable and current with AI tools; you use them daily and can show how they've made your work better Elite organizational skills and genuine attention to detail — typos, double-bookings, and dropped threads are rare for you Strong written communication; you can sound like the executive you're writing for Proven discretion with sensitive information, and strong professional references who can speak to your trustworthiness Self-directed: you manage your own time, ask good questions once, and don't need supervision to stay productive Reliable overlap with U.S. business hours and dependable, high-speed internet Nice to have CRM experience Familiarity with email marketing platforms, social scheduling tools, and project management software (Asana, Notion, ClickUp, Monday) Basic design capability (Canva-level is fine) Experience supporting multiple executives with competing priorities What Makes Someone Successful Here You anticipate. The best version of this role means the executives stop having to ask. You close loops. Nothing sits in limbo waiting on you. You're steady. Three executives means competing priorities; you handle that without drama. You're honest about capacity. You'd rather flag a conflict early than quietly miss a deadline.