Fractional Executive Assistant/Chief of Staff (Senior Ops Role: 2-5 hrs/mo scaling to 15-20 hrs/mo)

Title: Fractional Executive Assistant/Chief of Staff (Senior Ops Role - 2-5 hrs/mo initially, scaling to 15-20 hrs/mo) Job Description: We're a Wyoming-based LLC seeking a highly reliable, senior-level Fractional Executive Assistant/Chief of Staff to serve as our primary operational gatekeeper. You'll handle executive-level tasks with full autonomy, including acting as Authorized Signatory for contracts, vendor agreements, and compliance documents. This is a trusted "right-hand" role for a lean U.S. company with global operations—no micromanagement, just results. Key Responsibilities (starting light, scaling up): Sign contracts, service agreements, and NDAs as "Authorized Signatory, [Wyoming LLC]" (e.g., with EU contractors, and service providers). Appoint and liaise with external advisors (e.g., U.S. Enrolled Agents, EU accountants, Wyoming registered agents). Manage routine compliance: Forward documents, track deadlines (e.g., IRS e-filings, state reports). Gatekeep communications: Handle vendor inquiries, forward to specialists as needed. Operational scaling (as hours increase): Coordinate with global team members, maintain QuickBooks/U.S. server records, assist with audit responses. Requirements: 5+ years executive assistant/chief of staff experience (ideally for U.S./international companies). Proven track record signing high-value contracts as authorized signatory (provide examples). Comfortable with U.S. corporate compliance (IRS, Wyoming SOS) and global ops (EU vendors). Tech stack: Google Workspace, QuickBooks Online, DocuSign/Adobe Sign, Zoom, Claude Excellent English (written/spoken); Philippines-based preferred for time zone/cost alignment. Discreet, proactive, and able to operate independently—no daily check-ins. Hours & Commitment: Start: 2-5 hours/month (mostly ad-hoc contract signing/document handling). Scale to: 15-20 hours/month within 3-6 months as operations grow. Fully remote, flexible scheduling (PH time zone ideal). Long-term (12+ months), potential for more hours. Rate: $20-35/hour. Top-tier candidates only—pay reflects trust and seniority. To Apply: Share 1-2 examples of contracts you've signed as Authorized Signatory (redact sensitive info). Describe a time you acted as a "corporate firewall" for executives (privacy/audit context). Confirm your location, availability, and hourly rate. Perfect for seasoned VAs stepping into Chief of Staff roles. Let's build something scalable—apply now!