Ad Hoc Virtual Personal Assistant

I am seeking a highly organized and proactive Virtual Personal Assistant based in North America to support a busy principal with AuDHD on an ad hoc part-time basis. The core focus of the role is diary and lifestyle management, including household personal shopping, with particular emphasis on coordinating health, wellness, and personal appointments. This role requires someone who can operate independently, manage complex schedules, and ensure the principal’s time is used in the most efficient way possible. Key Responsibilities - Diary & Schedule Management - Manage a complex and fast-paced calendar, including: - Medical appointments (doctors, specialists, therapists) - Health and wellness practices (trainers, treatments, clinics, retreats) - Personal and professional commitments - Optimize daily schedules by: - Calculating travel times between appointments - Using Google Maps and local public transport systems - Minimizing downtime and unnecessary travel - Research & Service Provider Sourcing Research, shortlist, and liaise with service providers in London and Paris, including: - Medical professionals - Wellness practitioners - Therapists, coaches, clinics, and other specialists - Compare options, availability, pricing, and quality before presenting recommendations. Support ongoing lifestyle planning around: - Health and wellness routines - Brain health, performance, and recovery practices - (Bonus) Familiarity with biohacking, energy healing, or alternative therapies is a plus. - Administrative & Coordination Tasks - Booking and rescheduling appointments - Managing confirmations, reminders, and follow-ups - Coordinating across time zones where necessary - Maintaining confidentiality and professionalism at all times Required Skills & Experience Essential - Proven experience as a Personal Assistant, Executive Assistant, or similar role - Strong background in managing extremely busy and packed schedules - Exceptional organizational and time-management skills - Ability to work remotely and independently with minimal supervision - Excellent written and verbal communication skills - Fluency in English (spoken and written) - Confident using digital tools (Google Calendar, Google Maps, email, messaging apps) Highly Desirable - Experience working with international or multi-city lifestyles - Based in North America Personal Attributes - Extremely detail-oriented and structured - Calm under pressure and able to manage last-minute changes - Proactive, solution-driven mindset - Discreet, trustworthy, and professional - Comfortable working with high standards and expectations Working Style - Part-time, remote - Flexible hours depending on scheduling needs - Long-term ongoing role for the right candidate