Independent Patient Advocate / Complex Medical Case Coordinator (Contract)

Independent Patient Advocate / Complex Medical Case Coordinator Description I am seeking an experienced independent patient advocate to help coordinate a complex, unresolved chronic pain case. This is not a medical decision-making role. Rather, I am looking for someone who can organize a large volume of medical records, coordinate communication between specialists, prepare concise physician summaries, and help ensure consultations at major academic medical centers are as productive as possible. The ideal candidate has experience coordinating complex medical cases, understands medical documentation, and is comfortable working with physicians, hospitals, and tertiary referral centers. Responsibilities Medical Records Collect records from physicians and medical facilities Obtain operative reports, imaging reports, pathology, laboratory results, and procedure notes Request and organize imaging (including DICOM files where available) Create and maintain a searchable medical record archive Case Organization Build a comprehensive chronological medical timeline Prepare concise physician-ready summaries Summarize diagnostic testing, treatments, surgeries, medications, and procedures Incorporate relevant information from symptom tracking Care Coordination Coordinate referrals and appointments Confirm specialists receive records before appointments Follow up on outstanding documentation Track recommendations and next steps Maintain an organized action list Academic Medical Center Coordination My immediate priority is coordinating evaluation at Mayo Clinic and potentially other tertiary referral centers. This includes helping ensure all records are submitted in advance and identifying any additional specialty consultations that may be valuable. Ideal Qualifications Experience as an Independent Patient Advocate, Nurse Case Manager, Healthcare Navigator, or similar role RN, NP, PA, or healthcare administration background preferred Experience organizing complex medical records Experience preparing physician summaries Familiarity with multidisciplinary care coordination Excellent organizational and communication skills Comfortable managing sensitive medical information Deliverables Master medical timeline Indexed medical record archive One-page physician summary Detailed case summary Diagnostic and treatment history Records checklist Appointment tracker Ongoing action list Compensation This is a professional engagement, and I am open to hourly, retainer, project-based, or hybrid arrangements. Compensation is flexible and competitive based on experience. To Apply Please include: A summary of your relevant experience Your professional background (RN, NP, PA, patient advocate, healthcare administration, etc.) Your fee structure (hourly, retainer, project-based, or hybrid) Your hourly rate or retainer How you would approach a case like this Your availability