Manual Calendar Invite Specialist for Webinar Campaigns, Lead Lists, and LinkedIn Outreach

We are looking for an experienced appointment-based marketing specialist to manage manual webinar invitation campaigns using Google Calendar and/or Outlook Calendar. The primary responsibility is sending calendar invitations manually to provided email lists for scheduled webinars. This is not an automated email campaign role. This is a manual calendar invite process where each contact is invited to a webinar through a calendar event. We are starting with approximately 2 webinar campaigns per month, with about 2,500 contacts per webinar. Primary Requirement: Manual Calendar Invite Execution You must have experience sending calendar invitations at scale for webinars, meetings, events, demos, or appointment-based campaigns. This work will include: Taking a provided contact list Reviewing and organizing the list before sending Verifying email deliverability before invitations are sent Setting up the webinar calendar invite in Google Calendar and/or Outlook Manually sending calendar invitations to the provided contacts Tracking sent invitations Reporting delivery issues, invalid emails, bounces, or failed sends Providing a clean completion report after each webinar campaign Automation is strictly prohibited. We have tested automation for this process in the past, and it does not work for our use case. This role requires a manual process only. Expected Monthly Volume Initial expected volume: 2 webinar campaigns per month Approximately 2,500 contacts per webinar Approximately 5,000 total contacts per month This may increase if the process is reliable and results are strong. Secondary Requirement: List Building and Contact Research In addition to calendar invite execution, it is highly advantageous if you also have experience with list building and lead research. This may include: Scraping or researching Google Business Profiles Finding company contact information Finding decision-maker names and titles Finding business email addresses Finding phone numbers where available Researching LinkedIn profiles Enriching contacts with LinkedIn URLs Verifying that emails are deliverable Cleaning and formatting lead lists Deduplicating contact lists The first priority is manual calendar invite execution. List building is the second priority. Third Priority: LinkedIn Outreach Experience It is also helpful if you have experience with LinkedIn lead generation and outreach. This may include: LinkedIn prospect research LinkedIn profile matching LinkedIn messaging support Writing or organizing outreach messages Managing connection request workflows Tracking responses and follow-ups Supporting lead generation through LinkedIn LinkedIn outreach experience is a plus, but the main requirement remains manual calendar invite execution. Required Skills The ideal candidate has experience with: Appointment-based marketing Webinar invitation campaigns Google Calendar Outlook Calendar Manual calendar invite sending Email deliverability verification Lead list cleaning Spreadsheet management Google Sheets or Excel Lead generation Contact research Data enrichment LinkedIn prospect research Deliverability Verification Before invites are sent, we need the email list checked for deliverability. In your proposal, please explain what tools you use for email deliverability verification. Examples may include: NeverBounce ZeroBounce Hunter MillionVerifier Bouncer EmailListVerify Apollo Clay Any other tools you use for validation We are not currently asking for DNC scrubbing or litigator scrubbing for this role. The key requirement is email deliverability verification. Reporting Requirements For each webinar campaign, we expect a simple report showing: Total contacts received Total contacts checked Total valid / deliverable emails Total invalid / risky emails Total calendar invites sent Total failed sends, if any Notes on any issues Time spent Recommendations for improving the next campaign Proposal Questions Please answer the following when applying: Have you manually sent calendar invites at scale before? If yes, describe the volume and process. How many hours would it take you to manually process and send 1,000 calendar invites? What tools do you use for email deliverability verification? Do you have experience with Google Calendar, Outlook Calendar, or both? Do you have experience supporting webinar campaigns? Do you have experience building lead lists from Google Business Profiles? Do you have experience finding decision-maker names, titles, emails, phone numbers, and LinkedIn profiles? Do you have LinkedIn outreach or LinkedIn lead generation experience? How would you track and report completed calendar invites? Are you comfortable with a strictly manual process, with no automation? Ideal Candidate You are a strong fit if you: Are detail-oriented Can follow a manual process carefully Understand email deliverability Have experience with webinar invitations or appointment-based marketing Can manage large contact lists accurately Can provide clear reporting Can work reliably twice per month Can also help with list building and LinkedIn prospecting when needed Initial Scope We would like to start with one test webinar campaign. The test campaign will likely include: Provided contact list Email deliverability verification Manual calendar invite setup Manual sending of calendar invites Completion report If the first campaign goes well, this will become an ongoing twice-monthly engagement. Budget Please provide either: Your hourly rate, or A fixed price per 1,000 calendar invites processed and sent, or A fixed price per webinar campaign Please include your estimated hours for 1,000 manually sent calendar invites in your proposal.