Marketing & Operations Assistant

The Loving Marketers is seeking an organized, proactive Remote Marketing & Operations Assistant to support workforce development marketing outreach, state education list registrations, employer pipeline generation, and program administration. This role handles structured administrative and marketing workflows, email coordination, and multi-state compliance tasks. Key Responsibilities: Workforce & State Program Registrations Submit and track Eligible Training Provider List (ETPL) applications across target US states including IN, PA, MD, MI, KY, AZ, CO, UT, and WV. Research and apply for Incumbent Worker Training (IWT) funding, Individual Training Account (ITA) voucher sources, and apprenticeship reimbursement programs across regional workforce boards. Create and maintain registration profiles on government portals such as BidNet Direct, OhioBuys, and state business gateways. Partner & Employer Outreach Conduct professional email and LinkedIn/Dripify outreach to Directors of Workforce Development, Chief Program Officers, HR hiring managers, and Charitable Giving Executives at non-profits and regional employers. Coordinate scheduling and follow-ups with program directors, educational partners, and workforce coordinators. Share approved information regarding subsidized digital marketing training, AI upskilling, and registered apprenticeship programs. Community & Audience Engagement Coordinate the distribution of approved program announcements, webinar invitations, and referral information across professional networks and workforce groups. Draft and schedule partner announcements across designated regional workforce forums and community channels. Compile and segment email lists from past event attendees, partner registries, and inquiry sheets for monthly newsletter distributions. Course & Administrative Operations Upload training assets, slide decks, handouts, and quizzes into the Chamilo LMS platform. Update WordPress webpage content, metadata, and basic search optimization elements for apprenticeship landing pages. Organize verification files, outreach tracker sheets, and documentation for state compliance audits. Required Qualifications Proven experience in virtual assistance and digital marketing administration to US-based company. Strong written and verbal English communication skills for professional email and occasional phone coordination. Proficiency with Google Sheets, Google Docs, LinkedIn outreach, and standard CRM or email platforms. Familiarity with Learning Management Systems (LMS), WordPress, and government portal navigation is a plus. Ability to chat via video on chat platforms. High attention to detail, reliability, and ability to work independently within a 10+ hour weekly allocation. Compensation & Schedule Hours: 10-20 hours per week, 10 to start - flexible scheduling, with room to expand. Pay: Competitive hourly rate set via Upwork contract, with performance bonuses available for successful client acquisition.