Office Admin

REMOTE ADMINISTRATIVE ASSISTANT — FULL-TIME Aspire Construction Services is seeking a reliable, organized and detail-oriented Administrative Assistant to provide direct support to the company president and office team. Position Details * Schedule: Monday through Friday, 8:00 AM–5:00 PM Central Time * Hours: Approximately 40 hours per week * Location: Remote * Starting pay: $5–$8 USD per hour, based on experience * Long-term opportunity for the right person Primary Responsibilities * Monitor company email accounts throughout the workday * Organize emails and flag urgent or important messages * Draft and send professional email responses * Follow up on outstanding requests, documents and assignments * Enter and organize information in Microsoft Excel * Perform QuickBooks data entry and basic recordkeeping * Log, categorize and organize company receipts * Match receipts with the correct projects, vendors and expenses * Assist with weekly payroll data entry * Enter and verify employee and subcontractor hours * Calculate and verify hours, pay rates, amounts and weekly totals * Prepare payroll ledgers and supporting documentation for management review * Enter vendor and subcontractor payment information * Track invoice amounts, payment totals and outstanding balances * Prepare vendor payment ledgers for management review * Compare payroll and vendor payment entries against supporting documentation * Report missing information or discrepancies before payments are processed * Maintain accurate electronic records and company files * Schedule appointments, meetings and reminders * Maintain the company president’s calendar * Assist with invoices, payment records and other administrative documents * Update project and job information as directed * Track assigned tasks and follow up before deadlines * Complete other administrative duties as needed Required Qualifications * Previous administrative assistant or office-support experience * Strong Microsoft Excel skills * Experience with QuickBooks or similar accounting software * Experience entering payroll hours or vendor payment information * Strong written and spoken English * Professional email-writing skills * Excellent organization and attention to detail * Strong basic math skills and the ability to verify totals * Ability to handle confidential payroll, business and financial information * Ability to follow written procedures and complete work accurately * Dependable attendance and consistent communication * Ability to remain available and responsive during the required work schedule * A reliable computer suitable for daily administrative work * Fast and dependable internet service * A dedicated, quiet and professional office space * The employee may not regularly work from a café, restaurant, shared public area or other noisy location * The workspace must provide sufficient privacy for company, payroll and financial information * A backup plan for internet or electrical interruptions is strongly preferred Preferred Qualifications * Experience working for a construction company * Experience preparing payroll or subcontractor payment ledgers * Experience organizing receipts, invoices and project expenses * Familiarity with construction terminology * Experience maintaining electronic project folders * Bilingual in English and Spanish * Experience supporting a business owner or company executive What We Are Looking For We need someone who is dependable, proactive and comfortable taking responsibility for recurring administrative tasks. Accuracy is especially important when entering payroll hours, vendor invoices, payment amounts and totals. The ideal candidate does not wait until a deadline has passed to ask questions or provide an update. This person should communicate clearly, identify discrepancies and help ensure that emails, receipts, calendars, payroll records, vendor payments and assignments remain current. Because this position involves confidential company and financial information, the selected candidate must work from a secure and professional home-office environment—not from cafés or other public locations. All payroll and vendor payments will be reviewed and approved by Aspire management before processing. How to Apply Please submit the following: 1. A brief introduction describing your administrative experience. 2. Your experience with Excel and QuickBooks. 3. Your experience entering payroll hours and vendor payment information. 4. Your English proficiency level. 5. Your requested hourly rate. 6. Confirmation that you can consistently work Monday through Friday from 8:00 AM–5:00 PM Central Time. 7. Details about your computer and internet connection. 8. Confirmation that you have a dedicated, quiet and private office space. 9. Two professional references, if available. Selected applicants may be asked to complete a short paid skills assessment involving email organization, Excel data entry, receipt logging, payroll-hour calculations and vendor payment totals. About Aspire Construction Services Aspire Construction Services is a commercial interior construction contractor specializing in gypsum board, metal framing, acoustical ceilings, painting, demolition and construction cleaning. We value accuracy, reliability, confidentiality, professional communication and consistent follow-through.