One-Time Freelance Project: 8-Month Historical Bookkeeping & Xero Portal Data Upload (Jan–Aug 2026)

Project Overview: We are hiring a detail-oriented Freelance Accountant / Bookkeeper for a ONE-TIME project. This is not a permanent or full-time position. The selected freelancer will be responsible for catching up, compiling, reconciling, and uploading historical financial data for 8 months (January 2026 to August 2026). All records and supporting attachments must be formatted and directly uploaded to our audit firm's portal (via ⁠ask.xero.com⁠) according to their standard Excel templates and submission guidelines. Detailed Task & Requirement Checklist (Per Month / Jan–Aug 2026) 1. Onboarding & System Access Setup Access Configuration: Prepare and upload access details for Bank View Access, POS View Access, Merchant Portals, and Accounting System View Access as required for Holistic Auditing Co. Trial Balance & Statements: Download, complete, and re-upload Trial Balance statements, Aged Receivables, and Aged Payables schedules in Excel format. 2. Sales, Revenue & E-Commerce Download, complete, and upload monthly sales breakdowns using the portal's Excel templates. Compress (⁠.zip⁠) and attach all supporting sales invoices. Compile and upload monthly summary reports from E-commerce platforms (Excel format). Calculate and record the total Cost of Goods Sold (COGS) per month in Excel format. 3. Purchases, Expenses & Suppliers Fill out and submit monthly expenses and purchases data templates. Compress (⁠.zip⁠) and attach all supporting purchase invoices and receipts. Upload monthly supplier account statements in compressed file format (⁠.zip⁠). Attach all supporting monthly contracts and bills (e.g., Rent, Marketing, Accounting). 4. Cash, Bank & Credit Card Reconciliations Reconcile Cash on Hand and Petty Cash ledgers; enter verified monthly closing balances and closing dates. Reconcile Visa / Credit Card ledgers. Prepare and upload monthly Petty Cash closing reports in Excel format. Provide a detailed Excel breakdown/explanation of all bank transactions. 5. Payroll, Staff & Fixed Assets Prepare detailed monthly payroll sheets in Excel matching actual bank/cash transfers (including base salaries, overtime, bonuses, allowances, and deductions). Complete and upload the Staff Information Sheet. Conduct and upload monthly Inventory Valuation Reports (if applicable, in Excel). Prepare and upload the monthly Fixed Asset Report (in Excel format). Key Candidate Requirements Proven experience with Xero accounting software and Xero-integrated upload portals (⁠ask.xero.com⁠). Expert proficiency in Microsoft Excel (data management, template population, reconciliation). Fluency in English and Arabic (to easily process bilingual fields and receipts). Strong attention to detail to complete an 8-month historical backlog accurately. Project Budget & Payment Terms Engagement Type: One-Time Contract (Project-Based) Application Requirement: Please submit your fixed-price quote for the full project, along with your estimated timeline to complete all 8 months.