Operations & Automation Virtual Assistant (Long-Term)

Operations & Automation Virtual Assistant (Long-Term) About Us We are a fast-growing education and coaching company helping entrepreneurs build successful businesses through systems, automation, and AI. We’re looking for a highly skilled Virtual Assistant who is proactive, tech-savvy, and capable of helping us streamline operations while supporting multiple areas of the business. This is a long-term opportunity for someone who enjoys learning new technology, solving problems, and building efficient systems. Responsibilities CRM Management * Build and manage workflows in GoHighLevel (GHL) * Create and optimize funnels, forms, calendars, and automations * Manage contacts, opportunities, pipelines, and customer communication * Troubleshoot automation issues Automation & Integrations * Build automations using Zapier * Connect multiple software platforms * Create workflows that eliminate repetitive tasks * Identify opportunities to improve business efficiency Data Management * Build and maintain Google Sheets and Excel spreadsheets * Organize client information and business data * Create dashboards and reports * Analyze and clean data when needed AI & Content Support * Use ChatGPT and other AI tools to assist with: * Research * SOP creation * Training documents * Video scripts * Internal documentation * Process improvements Administrative Support * General virtual assistant tasks * Internet research * File organization * Calendar management * Project coordination * Documentation Qualifications The ideal candidate has experience with: * GoHighLevel (GHL) * Zapier * Google Workspace * Google Sheets * Microsoft Excel * ChatGPT and AI tools * Canva (preferred) * Notion or ClickUp (preferred) * Slack * Loom * Basic understanding of APIs and software integrations (a plus) What We’re Looking For We’re looking for someone who is: * Extremely organized * Tech-savvy * Detail-oriented * A fast learner * Excellent at problem-solving * Able to work independently * Reliable and responsive * Comfortable figuring things out without constant direction Bonus Skills Experience with any of the following is a plus: * Airbnb or Short-Term Rental industry * Marketing automation * CRM implementation * Funnel building * SOP creation * Project management * AI prompt engineering * Course or community management To Apply Please include the following: 1. Tell us about your experience with GoHighLevel. 2. Describe automations you’ve built using Zapier. 3. Share your experience with Google Sheets and Excel. 4. Explain how you’ve used ChatGPT or AI tools in previous roles. 5. Tell us about the most complex project you’ve managed. 6. Include examples or screenshots of your work if available. 7. State your hourly rate and weekly availability. Application Instructions To confirm you’ve read this entire job description, begin your application with the phrase: “Systems create freedom.” Applications that do not include this phrase will not be considered.