Operations Coordinator / Executive Assistant (Sports Media & Technology Company)

About Next Play Next Play is a growing sports media and technology company focused on helping schools, teams, athletes, events, and organizations improve their athletic communications, digital presence, branding, and media coverage. We operate across multiple divisions including: - School athletic media services - Team and athlete services - Event and tournament media solutions - Next Play Network — a sports coverage platform - Digital platforms, client portals, and technology systems We are looking for a highly organized, tech-savvy Operations Coordinator who can become a key part of our day-to-day execution. This role is ideal for someone who enjoys variety, problem-solving, organization, and working across multiple platforms. Role Overview The Operations Coordinator will serve as a right-hand operational support person, helping manage tasks across administration, marketing, design, technology, client communication, and internal systems. You will work directly with the founder to take projects from idea → organization → completion. This is not a traditional administrative assistant role. We are looking for someone who can think critically, learn new platforms quickly, manage details, and confidently execute tasks independently. Core Responsibilities Administrative & Operations Support - Prepare and send client contracts, proposals, forms, and agreements - Manage document organization and company files - Assist with onboarding new clients, partners, and contractors - Send professional client and partner communications - Maintain operational checklists and workflows - Track deadlines, tasks, and deliverables Project Management - Manage and update tasks inside ClickUp - Organize projects, priorities, deadlines, and workflows - Keep projects moving forward and identify outstanding items - Assist with building repeatable processes and SOPs - Maintain company dashboards and operational tracking Canva & Design Operations - Maintain and organize Canva workspace - Update existing graphic templates - Create variations of branded templates - Organize brand assets, folders, and client-specific designs - Assist with preparing social media graphics and marketing materials Experience with sports graphics, social media design, or branding is a major plus. Website & Technology Support - Assist with updates inside Webflow - Manage website content updates - Assist with basic HTML/CSS changes - Work with existing website components and templates - Help organize website pages, assets, and content Advanced coding experience is not required, but comfort learning technical systems is important. Data & Spreadsheet Management - Maintain Excel/Google Sheets documents - Organize data and reporting - Build simple trackers and dashboards - Assist with CRM updates and lead management - Maintain accurate records across systems Client & Sales Support - Prepare materials for potential clients - Assist with lead tracking - Help organize sales pipelines - Support outreach campaigns - Maintain CRM information Platforms We Currently Use Experience with any of these platforms is valuable: - ClickUp - Canva - Webflow - Airtable - HubSpot CRM - Google Workspace - Excel / Google Sheets - Stripe - Memberstack - Cloud-based project management tools You do not need to know every platform. The ability to learn quickly is more important. Ideal Candidate You are someone who: - Is extremely organized - Pays attention to small details - Communicates professionally - Takes ownership of tasks - Can work independently without constant direction - Learns software platforms quickly - Enjoys building systems and processes - Can manage multiple priorities at once You should be comfortable saying: “I see what needs to be done, I’ll figure out the process, and I’ll get it completed.” Preferred Experience Strong candidates may have experience in: - Executive assistant roles - Operations coordination - Project management - Marketing coordination - Sports organizations - Digital agencies - Startup environments - Website management - Graphic design Hours & Long-Term Opportunity Starting engagement: - Part-time contractor position - Approximately 10-20 hours per week initially - Opportunity to grow into a larger role as Next Play expands We are looking for someone interested in a long-term relationship, not a one-off project. How to Apply Please include: 1. A brief overview of your experience 2. Examples of previous operations, administrative, marketing, or project work 3. Platforms/software you have experience using 4. Your weekly availability 5. Why this role interests you Bonus: Include examples of: - Canva/design work - Website work - Project management systems you have managed - Startup or sports-related experience Don't send me an AI generated response back!