Operations & Executive Assistant (Portugal-Based) | Long-Term Opportunity

I'm looking for a highly organized, proactive Operations & Executive Assistant based in Portugal to support me across several exciting projects. The first project is the launch of two boutique vacation rental homes in the Alqueva region of Portugal. Once those are running smoothly, you'll continue supporting me with additional business projects, so I'm looking for someone interested in building a long-term working relationship rather than completing a one-off task. This is not a typical virtual assistant role. I'm looking for someone who thinks ahead, takes ownership, and enjoys solving problems. *Initial responsibilities* - Research and source suppliers - Contact vendors and request quotations - Compare proposals and prepare recommendations - Coordinate decorators, photographers, cleaners, and maintenance providers - Follow up with suppliers to ensure deadlines are met - Schedule appointments and site visits - Organize documents and project timelines - Help prepare the vacation rentals for launch - Handle general executive support as needed *Requirements* - Based in Portugal - Fluent Portuguese and excellent English - Exceptional organizational skills - Strong written and verbal communication - Comfortable working independently - Resourceful and proactive - Detail-oriented - Confident following up with suppliers by phone and email - Experience in project coordination, executive assistance, operations, hospitality, real estate, or similar fields is a strong advantage *Nice to have* - Experience with vacation rentals or hospitality - Experience coordinating multiple suppliers - Familiarity with Google Workspace, Notion, ClickUp, Asana or similar tools *What I'm looking for* More than experience, I'm looking for attitude. Someone who enjoys creating structure, solving problems, taking ownership, and making projects move forward without constant supervision. If you're proactive, reliable, and excited about building something from the ground up, I'd love to hear from you. Please start your proposal with the words "Alqueva Project" so I know you've read the full description. This will initially be a part-time freelance position (approximately 10 hours per week), with the potential to grow into a long-term collaboration.