Ops Assistant Needed for Indie Film Premiere Support

We’re looking for an exceptionally resourceful, high-agency person who loves figuring things out. This is not a traditional executive assistant role. I’m looking for someone who enjoys taking ownership of projects, solving problems, and making progress without needing constant direction. One day you might be researching venues for a movie premiere. The next you might be reaching out to sponsors, coordinating with vendors, organizing meetings, etc. No two weeks look the same. A recent example project We’re planning the premiere of our feature film. Rather than asking me twenty questions, I’d love to be able to say: “Find me the three best theaters in Los Angeles that can host approximately 400 guests sometime between October 1–15. Contact each venue, determine availability, gather pricing, understand what’s included, and summarize the best options with your recommendation.” A week later, I’d receive a concise report with thoughtful recommendations, estimated costs, pros and cons, and the next steps needed to secure a venue. That’s the kind of ownership I’m looking for. Responsibilities * Research and solve new problems. * Coordinate projects from start to finish. * Communicate with vendors, partners, and sponsors. * Schedule meetings and keep projects moving. * Gather information and make recommendations. * Follow up relentlessly until things get done. * Keep organized systems so nothing falls through the cracks. * Help across several businesses and creative projects. What makes someone successful * Extremely resourceful. * Excellent communicator. * Organized. * Curious. * Comfortable learning unfamiliar topics quickly. * Uses AI tools (ChatGPT, Claude, Perplexity, etc.) to work faster and smarter. * Doesn’t wait to be told every next step. * Takes pride in delivering polished work. The type of person who will love this job You enjoy solving puzzles. You like hearing, “Figure this out,” and returning with a thoughtful solution. You don’t panic when the project is something you’ve never done before—you see it as an opportunity to learn. If you’re the kind of person who gets energy from making impossible things happen, we’d love to meet you.