Paris Fashion Week Videographer & Photographer (Sept 27-28)

Request for Proposal Paris Fashion Week GFG SS27 Media Production To Whom It May Concern, Greetings. We are the organizing committee of the Global Fashion Group (GFG), hosting a showcase at the upcoming Paris Fashion Week SS27. We are actively seeking a highly skilled local videographer/photographer (or a dedicated media crew) to cover our media production on September 27 (Outdoor Landmarks & Indoor Live Commerce) and September 28 (Official PFW Runway), 2026. Please note that the shooting style and equipment requirements for the 27th (high-mobility run-and-gun + indoor beauty lighting) and the 28th (multi-camera fixed runway) are entirely different. Therefore, you are welcome to submit a quote for just ONE of the days depending on your expertise and availability, or provide a combined package quote if you are capable of handling both. As we have a large number of participants, we are requesting a cost-effective Flat Day-Rate rather than a per-person billing structure. Please review the scope of work below. 1. Scope of Work [Day 1] September 27: Outdoor Landmarks (Run-and-Gun) & Indoor Live Commerce Support Schedule: September 27, 2026 | 08:00 AM – 17:00 PM (9 Hours, Flat Day-Rate) Subjects: 11 Global Models (Mainly Chinese influencers/KOLs + 2 Koreans) + 2 Designers (13 individuals in total) Note: With the exception of the 2 Korean models, all participants are foreigners. Smooth English directing on-site is essential. Transportation: The entire team, including the media crew, will travel together between locations using a dedicated 25-seater bus. Locations & Route (Two-Part Schedule): • Part 1 (08:00-13:00): Outdoor Landmarks (Run-and-Gun / Vertical Short-Form) • Location A: Trocadéro Square / Eiffel Tower (Main spot: Photos & Teaser Live Broadcast) • Location B: Arc de Triomphe & Champs-Élysées (Quick "Touch-and-Go" stop for B-roll and group shots only) • Location C: Palais-Royal (High-fashion mood) (Note: Locations may be flexibly adjusted to 2-3 spots depending on local morning traffic) • Part 2 (14:00-16:00): Indoor VIP Hotel Room in the Opera District (Live Commerce Broadcast) Technical Requirements & Tasks for Day 1: A. Part 1 - Outdoor Shoot (Vertical Short-Form): • High Mobility: To avoid any permit issues with local authorities, please strictly exclude heavy cinema rigs or large lighting equipment. A minimal setup (Mirrorless camera + small handheld gimbal) is required. • Deliverables: Trendy, fast-paced 4K vertical short-form videos (9:16) and high-resolution photos for all models at each location. B. Part 2 - Indoor Live Commerce Support & Sponsor CF Making (NEW & CRITICAL): From 14:00 to 16:00 (China's Prime Time), 3 Mega-Influencers will conduct a beauty Live Commerce broadcast using their own smartphones inside the hotel room. Your crew must support this broadcast and capture behind-the-scenes content. • Task 1 (Broadcast Environment Setup): You must provide and set up professional beauty lighting (high Lux, white/daylight tone to enhance skin texture/cosmetics) and wireless audio systems (e.g., DJI, Rode wireless lapel mics). The wireless receivers must be connected directly to the models' smartphones so they have studio-quality audio for their live stream. • Task 2 (Cinematic Behind-the-Scenes B-Roll): While the models are live streaming on their phones, your crew must use your main cameras (4K Cinematic style) to shoot high-quality B-roll of the action (models applying makeup, interacting with the camera, the lively backstage vibe). This footage will be used as a premium "Making Film / Brand CF" for our cosmetic sponsors. • Task 3 (Art Directing): Provide light direction to ensure the framing, background, and lighting look luxurious on the models' smartphone screens. (Note: The media crew will wrap up and finish at exactly 17:00 PM without any overtime.) [Day 2] September 28: PFW Official Runway (Main Showcase) Schedule: September 28, 2026 | 15:00 PM – 19:00 PM (Half-Day) (15:00 Setup / The main runway show is strictly from 16:00 to 18:00) Venue: Kimpton St Honoré Paris (Le Studio), 27-29 Bd des Capucines, 75002 Paris. Subjects: 12 Designer Collections (Featuring over 40 runway models) Note: This is a completely separate event from the Day 1 outdoor shoot. The core focus here is capturing the 12 designer collections. Technical Requirements: • Stage Systems & Staff Fully Equipped (No Additional Gear Needed): All professional technical staff for the runway, including audio, lighting, and video (digital screen) operators, are 100% pre-arranged by us. You do not need to include any lighting or audio equipment rentals in your quote. Please focus solely on 'Camera Production' (Photo & Video). • 100% Runway Focus: Over-produced backstage content is not required. Your resources and focus must be entirely dedicated to the 2-hour main runway showcase. • Minimum 3-Camera Setup Required: To ensure high-quality cross-editing and editorial photos, the following setup is strictly mandatory: • Video Cam 1 (Fixed Master): A dedicated 4K/8K camera locked onto a heavy-duty fluid head tripod at the exact center of the press pit, recording a seamless, perfectly symmetrical front full-shot of the entire runway. • Video Cam 2 (Dynamic B-Roll): A moving/handheld camera capturing details the master camera misses (fabric textures, shoes, dynamic turns) for cross-editing purposes. • Photo Cam 1 (Editorial Stills): Shooting simultaneously with the video recording to capture high-end, high-resolution runway stills suitable for top-tier magazines (e.g., Vogue, Elle). Mandatory Runway Sequences (Cuts): For every model's walk, the following 4 stages must be clearly captured in both photo and video, adhering to global fashion week press standards: 1. The Walk: Dynamic walking cuts from the moment the model emerges from the backdrop to the middle of the runway (focusing on garment movement). 2. The Head of Runway (Hero Shot): The moment the model stops and poses right in front of the press pit. A perfectly symmetrical front full-body editorial cut (The most important main shot). 3. The Turn & Back Detail: The walking cut from the back after the turn, returning to the backstage (capturing back details of the garment). 4. The Finale & Designer Bow: The full group walk of the designer's collection models and the designer's final bow. 5. Post-Production & Delivery The final deliverables must include basic color correction, audio balancing, and photo retouching. Files must be individually packaged by model (Day 1) and by designer (Day 2), alongside all raw source files. No Hidden Fees (Buyout): The quoted rate must be a complete buyout amount, fully inclusive of all shooting and post-production costs. 6. Quote Request Options As outlined above, the equipment setup and nature of the two days are entirely different. Please select the option(s) that best match your team's expertise and provide your quote accordingly. (Portfolio links are mandatory) [Sept 27 Only] Outdoor Shoot & Live Commerce Support Quote (Flat Day-Rate / Mirrorless + Gimbal + Beauty Lighting Setup) [Sept 28 Only] Runway Shoot Quote (Half-Day Rate / Telephoto Lens + Fixed Master Setup) [2-Day Package] Combined Quote (With Package Discount Applied) ※ We are completely open to hiring separate teams for each day, so please feel free to quote for just one day if that suits you best. We look forward to hearing from you. Best regards, GFG Paris