Part-Time Remote Family Personal Assistant / Family Operations Manager – Singapore Family

We are a family based in Singapore looking for a highly organised, proactive and reliable part-time Remote Family Personal Assistant to help manage our family calendar and day-to-day personal administration. This is not a traditional virtual assistant role where tasks are simply assigned one by one. We are looking for someone who can gradually understand our family schedule, anticipate upcoming requirements, follow up independently and make sure things do not get missed. Key Responsibilities Family Calendar Management Maintain and organise our shared family calendar. Track children's school events, extracurricular activities, appointments and other commitments. Add birthday parties, social events, dinners, travel and other family commitments. Identify scheduling conflicts and flag them in advance. Keep track of recurring activities and changes/cancellations. Weekend Planning Review the upcoming weekend each week and prepare a simple summary of: Activities and appointments Birthday parties Locations and timings Travel/logistics considerations Anything we need to buy, carry or arrange beforehand Help research and suggest family activities, events and things to do when required. Birthdays, Gifts & Social Events Maintain a list of birthdays and upcoming celebrations. Track birthday invitations and RSVPs. Remind us sufficiently in advance when gifts are required. Research suitable gift options within a given budget. Order gifts online after approval and ensure delivery before the required date. Arrange flowers, hampers or other gifts when requested. Bookings & Reservations Book children's activities, camps, shows and event tickets. Make restaurant reservations. Coordinate appointments and other bookings. Research options and present concise recommendations rather than sending long lists. General Personal Administration Contact vendors, schools, activity providers, restaurants and other service providers by email, WhatsApp or phone where necessary. Follow up on outstanding matters without needing repeated reminders. Keep simple trackers for upcoming tasks, payments, bookings and deadlines. Assist with occasional travel research and bookings. Handle other personal/family administrative tasks as required. What We Are Looking For The ideal person will: Have previous experience as an Executive Assistant, Personal Assistant, Family Assistant or high-quality Virtual Assistant. Have excellent written and spoken English. Be extremely organised and detail-oriented. Be comfortable managing multiple calendars and deadlines. Have strong online research skills. Be confident making bookings and purchasing items online. Have good judgement and be able to recommend options rather than simply forwarding information. Be comfortable communicating with third parties on our behalf. Be proactive — we want someone who notices what is coming up and acts before we have to ask. Be discreet and trustworthy with personal and family information. Be comfortable using Google Calendar, Google Sheets/Docs, WhatsApp and similar tools. Experience working remotely for families or senior executives would be particularly useful. Working Arrangement Approximately 8–12 hours per week initially. Mostly flexible working hours, but some availability during Singapore business hours (GMT+8) is required. This is intended to be a long-term role for the right person. We are open to candidates based anywhere, although candidates in the Philippines, India or similar time zones may be particularly convenient.