Part-Time Virtual Assistant (10 hrs/week)

I’m looking for a reliable, proactive virtual assistant to support me about 10 hours per week, with opporutnity expand. This role is focused on keeping my work organized, managing follow-ups, and handling operational tasks so things don’t fall through the cracks. This is not a simple task-only role. You should be comfortable working independently within clear guidelines, communicating well, and flagging issues when something needs a decision. What you’ll be responsible for Calendar management (Outlook): Booking meetings, handling reschedules, managing conflicts, and following clear priority rules. You can act independently for routine situations and flag edge cases. Following up with people: Sending reminders and follow-ups to clients, partners, and other contacts to keep work moving. Presentation deck formatting: Cleaning up and formatting PowerPoint and Canva slides so they look polished and consistent. You won’t change content without approval. Updating contracts and SOWs: Making administrative updates in Word using existing templates. This is formatting and updating only, not legal drafting or decision-making. Operational organization: Keeping tasks updated in Smartsheet and making sure nothing gets lost. How you are expected to work - You can act within clear rules for calendar management and follow-ups. - For higher-risk work (contracts, decks, travel), you propose changes first and wait for approval. - If something is unclear, you ask. You don’t guess. - You’re organized, detail-oriented, and comfortable figuring things out with minimal supervision. Tools you must be comfortable with - Outlook (email and calendar) - PowerPoint - Canva - Word - Smartsheet Communication & availability - About 10 hours per week - 2–4 hours of overlap with my workday required - Work is mostly async outside of overlap - I want short written updates (daily or every other day) on what’s done, what’s next, and what’s blocked What I’m looking for - Strong written English - Excellent organization and follow-through - Comfortable handling follow-ups and coordination - Reliable and proactive, not a task-taker who needs constant direction