Personal / Executive Assistant to the Founders

About us: We're a specialist revenue infrastructure company serving premium aesthetic and medical clinics. Small, fast-moving team. You'll work directly with the two co-founders. The mission of this role: Free up founder time. You own the administrative layer of the business so the founders can focus on growth, clients, and strategy. Success looks like: nothing falls through the cracks, and the founders touch admin as little as possible. Responsibilities: Inbox and calendar management for both founders (scheduling, rescheduling, protecting focus time) Meeting prep and follow-up: agendas, notes, action items tracked to completion CRM sync with the appointment setter: making sure booked calls are confirmed for attendance and the pipeline reflects it Task and project tracking in Asana: keeping boards current, chasing owners on deadlines Client onboarding admin: sending agreements, chasing payments, scheduling kickoff calls Document and file organization (playbooks, reports, templates) Basic research tasks (competitors, tools, prospects) Personal admin overflow as needed (travel, bookings, errands that can be done remotely) You're a fit if you: Have 2+ years as an EA/VA supporting founders or executives Are proactive — you chase, remind, and close loops without being asked Are highly organized and detail-obsessed Communicate clearly and concisely in written English Are comfortable with GoHighLevel (or similar CRM), Asana, Google Workspace — or learn tools fast Can work with overlap to US and EU timezones Not a fit if you: need detailed instructions for every task, wait to be told what to do, or treat this as one of five simultaneous clients. Comment PIZZA if so I know you read this