Remote Operations & Project Coordinator — Event Production | Airtable + Claude

Remote Operations and Project Coordinator for a growing U.S.-based event production and entertainment company. This is not a basic virtual assistant role. We are looking for someone highly organized, proactive, detail-oriented, and confident managing multiple projects, deadlines, and team members. The primary responsibility will be project-managing our larger Tier 3 events using our existing Airtable Production Operations system. You will track project checklists, timelines, tasks, staffing, orders, rentals, vendors, site visits, layouts, repairs, and event readiness. You will work closely with our local Operations Manager and other department leads to make sure everything is completed on time. You will also help with companywide follow-through by monitoring overdue tasks, following up with employees, tracking weekly accountability reports, and surfacing problems to management before they become emergencies. During slower production periods, the role will also assist with business development and marketing, including researching conventions, conferences, and RFP opportunities, LinkedIn prospecting, CRM research, website and catalog updates, social media coordination, templates, videos, and other company organization. Airtable and AI are important parts of this position. We use Claude extensively to review projects, identify missing information, update systems, generate task lists, prepare event briefing documents, research opportunities, and reduce repetitive administrative work. We are looking for someone with excellent spoken and written English, strong project-management or operations experience, exceptional attention to detail, good judgment, confidence following up with U.S.-based employees, and the ability to work independently. Experience with event production is helpful but not required. Experience with Airtable, project-management software, CRM systems, operations coordination, vendor management, staffing, logistics, or AI tools is a strong advantage. This is intended to be a long-term position with the potential to become a very important operational role within our company. We are considering a full-time schedule with substantial availability during U.S. Mountain Time business hours.