Senior Bookkeeper / Financial Controller (Multi-Entity Real Estate & Construction)

We operate a multi-entity real estate and construction business that includes acquisitions, development, construction, property sales, and investor capital management. Our companies handle land acquisition, construction, renovations, rentals, dispositions, and fund operations. This role is mission-critical. We are looking for someone who provides weekly financial clarity, not just data entry. 🎯 Role Overview You will be responsible for accurate, timely, and structured bookkeeping across multiple entities, with a heavy emphasis on: Weekly Profit & Loss reporting Cash flow visibility Construction draw tracking Property-level accounting Investor capital tracking If you are someone who waits until month-end (or year-end) to reconcile numbers, this is not the role for you. ✅ Core Responsibilities 1. Weekly Financial Reporting (NON-NEGOTIABLE) Prepare weekly Profit & Loss statements by: Entity Project / Property Provide weekly cash position summaries Highlight: Cash burn Runway Red flags Variances vs expectations 2. Cash Flow Forecasting Maintain rolling 30-, 60-, and 90-day cash flow projections Track: Incoming capital Loan proceeds Construction draws Payables Payroll Alert ownership before cash issues arise (not after) 3. Property & Deal-Level Accounting Set up and maintain property-level tracking for: Acquisitions Sales Rentals Developments Track: Purchase price Rehab / construction costs Holding costs Selling costs Net profit per deal Clearly identify which properties are active, sold, or under construction 4. Construction Draw Management Track construction budgets vs actuals Manage: Lender draws Investor-funded draws Reimbursements Ensure: Draws match approved budgets Costs are allocated to the correct project/entity Reconcile draw deposits against expenses 5. Multi-Entity Accounting Maintain clean books for multiple LLCs Properly handle: Intercompany transactions Owner contributions Investor capital Loans and notes payable Ensure no commingling of funds 6. Accounts Payable & Receivable Track and categorize: Vendor bills Subcontractor payments Invoices Monitor outstanding balances Ensure timely payment scheduling based on cash flow 7. Month-End Close (Still Required) Close books monthly Deliver: Final P&L Balance Sheet Cash Flow Statement Reconcile: Bank accounts Credit cards Loans 8. Tax & CPA Support Maintain clean records for: CPA Tax planning Investor reporting Provide year-to-date visibility at all times (no surprises in Q4) 🧠 Required Experience & Skills Must Have 5+ years bookkeeping experience Multi-entity accounting experience Real estate and/or construction accounting experience Strong understanding of: Job costing Construction budgets Capital accounts Advanced QuickBooks (or similar) Strong Excel / Google Sheets skills Ability to work independently and proactively Nice to Have Experience with: Investor capital tracking Development projects Loan tracking Experience working with U.S.-based real estate companies Experience supporting CPAs and tax strategists ⏱ Work Expectations Full-time preferred (or minimum 30+ hours/week) Weekly reporting deadlines are strict Clear communication in English required Must be comfortable working with ownership directly