Senior Executive Assistant

We are looking for a highly resourceful Executive Assistant who can take ownership of the administrative tasks surrounding the CEO. Your role will be to remove distractions, solve problems independently, organize information, and make sure the CEO only needs to focus on high-level decisions. Key Responsibilities Be present in relevant company groups chat and identify issues that require action. Resolve employee access, account, software, and basic technical problems. Manage subscriptions, billing plans, account renewals, and company tools. Organize passwords, logins, documents, and access permissions securely. Source and screen candidates for open positions so the CEO only reviews the strongest applications. Coordinate with the Project Manager to ensure important updates, problems, and decisions reach the CEO. Update and maintain the company P&L sheet. Find contracts, invoices, reports, account details, and other documents when needed. Book flights, hotels, airport transfers, rental cars, restaurants, and activities. Understand and optimize airline miles, hotel points, credit card rewards, and travel benefits. Coordinate employee and contractor payments. Follow up with team members, suppliers, candidates, and external partners. Handle urgent or unexpected requests quickly and independently. Continuously identify tasks that can be removed from the CEO’s workload. What We Are Looking For Extremely organized and detail-oriented. Resourceful and capable of finding solutions without constant instructions. Comfortable working with technology, online tools, spreadsheets, and account permissions. Able to handle confidential company and personal information. Strong written communication skills. Comfortable following up with people. Fast, proactive, and reliable. Able to distinguish between something the CEO needs to review and something that should be handled independently. Available and responsive during agreed working hours. Success in This Role You will be successful when: The CEO is no longer involved in minor operational problems. Information, passwords, reports, payments, and documents are always organized. Employees know who to contact when they need help. Travel and personal bookings are handled without unnecessary back-and-forth. Only the best candidates reach the CEO. Problems are presented with a recommended solution, not just forwarded. The CEO receives a clear overview of what is happening across the company without needing to monitor every conversation. This is not a passive assistant role. We are looking for someone who takes ownership, anticipates needs, follows through, and makes the CEO’s professional and personal life significantly easier.