Staff Accountant – Bank Reconciliations & Month-End Close

We are seeking a detail-oriented Staff Accountant to manage bank and cash reconciliations, investigate transaction discrepancies, and support our monthly financial close process. This position plays an important role in ensuring that financial activity recorded across our banking, accounting, payment-processing, and operational systems is complete and accurate. The ideal candidate is comfortable researching discrepancies, working across multiple systems, and coordinating with Accounts Receivable and Accounts Payable to resolve outstanding accounting issues. Key Responsibilities Bank & Cash Reconciliations Perform monthly bank reconciliations and ensure ending balances agree with QuickBooks. Verify that checks, ACH transactions, wire transfers, credit card payments, deposits, and other cash transactions have been properly recorded. Research missing, duplicated, or incorrectly recorded transactions. Investigate outstanding reconciling items and follow them through to resolution. Maintain clear documentation supporting completed reconciliations. Credit Card & Payment Reconciliation Reconcile credit card transactions and merchant deposits across multiple systems. Research situations where individual transactions do not directly match deposited amounts. Identify timing differences, partial shipments, processing differences, and other causes of discrepancies. Ensure payment activity is accurately reflected in QuickBooks. Payroll Reconciliation Verify that payroll information has been successfully imported into QuickBooks. Reconcile payroll activity against corresponding bank transactions. Identify and resolve payroll-related discrepancies. Month-End Close Complete assigned bank and cash reconciliations in accordance with the monthly closing schedule. Resolve outstanding reconciliation items before or during month-end close. Assist in preparing month-end reports, schedules, and supporting documentation. Help ensure financial records are complete and accurate prior to closing the accounting period. Accounting Research & Problem Resolution Work closely with Accounts Receivable and Accounts Payable to investigate discrepancies. Research missing payments, deposits, checks, ACH transactions, and other accounting issues. Identify unusual transactions and escalate potential errors or fraudulent activity when appropriate. Take ownership of discrepancies until they are resolved rather than simply identifying them. Qualifications 2+ years of accounting, bookkeeping, reconciliation, or related experience preferred. Strong experience performing bank and general ledger reconciliations. Experience with QuickBooks or similar accounting software. Strong Microsoft Excel skills. Ability to research and resolve complex transaction discrepancies. Strong attention to detail and organizational skills. Ability to meet recurring month-end deadlines. Comfortable working with multiple financial and operational systems. Strong written and verbal communication skills. Preferred Experience Experience with any of the following is a plus: QuickBooks Fishbowl Merchant/credit card processing systems E-commerce payment reconciliation Payroll reconciliation Accounts Receivable and Accounts Payable workflows Month-end financial close What We're Looking For We are looking for someone who is analytical, persistent, and highly detail-oriented. This position requires more than simply checking balances—the successful candidate should be comfortable digging into discrepancies, determining why numbers do not match, working with other accounting team members to correct problems, and making sure outstanding issues are fully resolved. Accuracy, follow-through, and the ability to independently investigate accounting discrepancies are critical to success in this role.