Technical Project & Operations Coordinator

Technical Project & Operations Coordinator – Engineering Team & AI Automation Job Description We are building SmartView, a multidisciplinary technology platform involving computer vision, LiDAR, GIS, backend development, hardware and sensor integration. We are looking for a highly organized Technical Project & Operations Coordinator who can keep the engineering team aligned, accountable and moving on schedule. This is not a software engineering role and not a traditional Virtual Assistant role. You should be comfortable working with technical specialists and understanding enough of their work to track dependencies, deadlines and deliverables. Responsibilities Track tasks, owners, deadlines and deliverables across the technical team. Follow up proactively when updates or deliverables are missing. Monitor team communication and make sure questions and blockers are addressed. Maintain project planning, agendas, meeting notes and action items. Track dependencies between engineers and escalate delays early. Maintain clear documentation of decisions, scopes and progress. Track procurement: hardware orders, suppliers, quotations, delivery dates and inventory. Prepare concise management updates: done / in progress / blocked / overdue / decision needed. Build efficient workflows using AI and automation tools for task extraction, reminders, reporting and documentation. Help create a disciplined communication and project-management structure as the team grows. Preferred Experience Technical project coordination or engineering operations. Experience working with software/hardware engineering teams. Strong written English and follow-up skills. ClickUp, Jira, Linear, Notion or similar. GitHub and Google Workspace. n8n, Make, Zapier or similar automation tools. Practical use of ChatGPT, Claude or other AI tools for workflow automation. Procurement/vendor coordination is a plus. What We Are Looking For Someone who does not simply record tasks, but actively ensures that: every task has an owner, every owner has a deadline, every blocker is visible, and every agreed deliverable is followed through to completion. When Applying Please briefly answer: 1. How have you coordinated a technical or engineering team before? 2. Which project-management and automation tools do you use? 3. Give one example of a workflow you automated using AI, n8n, Make, Zapier or similar. 4. How do you handle an engineer who misses a deadline or stops providing updates? 5. Have you managed hardware procurement, suppliers or inventory before?