Transaction Coordinator Assistant - Real Estate Wholesaling

Who We Are ========== Eagle Cash Buyers is a high-volume real estate wholesaling company based in Columbus, OH. We work with motivated sellers nationwide, get properties under contract, and close through assignments and novations across 10+ states every week. We move fast. Deals don't wait and neither do we. Our Transaction Coordinator is managing more deals than one person should, and we need a sharp, reliable assistant to own the logistics from signed contract to closed deal. What We Need =========== A full-time remote assistant to support our Transaction Coordinator with the daily operations of pushing wholesale deals through the pipeline, from executed purchase agreement to final closing. You will be coordinating between motivated sellers, wholesaler-friendly title companies, mobile notaries, realtors, cash buyers, and field agents across multiple states at the same time. This is not a passive inbox role. You will be on the phone, chasing documents, scheduling signings, and making sure every deal closes on time. If you understand the wholesaling process end to end and thrive in a fast, high-volume environment, keep reading. What You'll Do =========== Manage active deals from signed PSA to close Source, vet, and schedule mobile notaries for seller signings across multiple states Communicate with wholesaler-friendly title companies on title searches, clear-to-close status, and closing timelines Coordinate assignment of contract paperwork and make sure all docs are executed correctly Make routine check-in calls to keep motivated sellers informed and comfortable through the process Track EMDs, deadlines, and contract contingencies for each deal Liaise with cash buyers and buyers' agents on closing logistics Coordinate field agents for property walkthroughs, photos, and access Update the CRM after every interaction, including call notes, deal stage, contact info, and document status Flag title issues (liens, back taxes, probate, ownership disputes) to the TC right away Prep deal status summaries for daily team meetings Support multi-party closing coordination across time zones Experience We're Looking For ======================= 2+ years working in real estate wholesaling as a TC, acquisition support, disposition support, or operations Real understanding of the wholesale process: PSA to assignment or novation to title to close Hands-on experience with assignment of contract documents, novation agreements, and double-close logistics Familiar with wholesaler-friendly title companies and how to navigate the issues that come up with distressed properties (liens, back taxes, probate, clouds on title) Have scheduled and coordinated mobile notaries across multiple states before Can manage multiple active deals at the same time without things slipping CRM experience, because you will be living in one every day Multi-state experience is a strong plus The Personality We're Looking For ========================== You take ownership. Deals don't close by accident and you know that You stay calm and methodical even when six deals are moving at the same time You're warm and reassuring on the phone. Motivated sellers are usually going through something hard, and you make them feel taken care of You are obsessed with the details. Wrong dates, missing signatures, and expired deadlines don't happen on your watch You raise problems early and come with a solution, not just the bad news You thrive in a high-volume, fast-paced environment and don't need slow days to feel comfortable Skills We're Looking For ================== Strong verbal communication. This is a phone-first, people-first role Ability to track documents across multiple deals without anything slipping Solid knowledge of wholesaling paperwork: PSA, assignment agreements, novation agreements CRM data entry, deal stage management, and organized note-taking Scheduling across multiple time zones Ability to spot and communicate title red flags quickly Reliable internet, quiet workspace, and a professional phone setup Full availability during EST business hours (9AM to 6PM EST) Position Details ============ Remote Full-Time | 40 hours per week Must be available EST business hours (9AM to 6PM EST) Strong English communication required, written and verbal Phone and video calls are part of the daily workflow ******************* How to Apply ========== We look at every application carefully. To be considered, you need to complete all three steps below. Incomplete applications will not be reviewed. Step 1 - Answer the Screening Questions Answer every question directly in your proposal. No templates, no copy-paste. Step 2 - Submit a 2-Minute Video Record a 2-minute selfie-style video with your camera on, good lighting, and a quiet background. Answer all five of the following: Introduce yourself. Your name, where you're based, and your background in real estate wholesaling. (About 20 seconds) Walk us through a wholesale deal where you were juggling multiple moving pieces. What almost fell through and how did you handle it? (About 40 seconds) Here's a scenario: Closing is in 4 days. The notary just cancelled, the title company flagged an open lien, and the seller is calling asking what's going on. What are the first three things you do in the next 30 minutes? (About 30 seconds) Tell us one thing you are obsessively organized about and why. (About 20 seconds) Why this role specifically? Not just "I love real estate." (About 10 seconds) Upload your video to Google Drive, Loom, or YouTube (unlisted) and paste the link in your proposal. Step 3 - Complete the DISC Personality Assessment Take the free DISC assessment at www.123test.com/disc-personality-test/. It takes about 8 minutes. Include your results as a screenshot or PDF with your proposal. There is no right or wrong result. We just want to understand how you're wired.