Virtual Administrative Assistant for Growing Online Nursing Education & Coaching Company

Immediate Start | Long-Term Opportunity | Fixed-Rate Paid Trial I am the founder of a growing online nursing education and NCLEX coaching company in the United States, and I am looking for a dependable, highly organized Virtual Administrative Assistant to help manage the day-to-day administrative operations of the business. This is not a cold-calling or sales position. I need someone who enjoys organization, completing recurring tasks, following systems, managing digital content, and making sure important administrative responsibilities do not fall through the cracks. I am currently transitioning many responsibilities away from myself as the founder, so I am looking for someone who can eventually take ownership of the administrative side of the business. Responsibilities May Include You will assist with tasks such as: Monitoring student/community memberships and identifying accounts that have expired Removing expired members from the online community according to our procedures Maintaining an expiration/membership tracking system Sending onboarding emails and materials to new coaching students Sending homework assignments and follow-up materials Preparing and sending Candidate Performance Reports/CPR reports using established templates and instructions Creating reinforcement guides from coaching sessions using ChatGPT or Claude and prompts that I provide Formatting educational resources and student documents Uploading coaching session replays Uploading new course modules, PDFs, guides, and other resources Organizing folders, files, course materials, and digital resources Updating information inside the student community Sending recap summaries and other routine student communications Assisting with administrative follow-up Keeping track of recurring daily and weekly responsibilities Helping ensure deadlines and recurring administrative tasks are completed Moderating some live online coaching sessions Posting links and resources inside live-session chats Monitoring chat during virtual events Responding to basic student questions using information and templates provided by me Helping maintain organized records of completed and outstanding tasks Following existing SOPs and helping improve documentation as new systems are created AI Tools You should be comfortable using tools such as: ChatGPT Claude Google Docs/Google Drive Microsoft Teams Online course/community platforms Zoom Email Spreadsheets/task trackers You DO NOT need to independently create nursing or medical information. I am the nurse educator and subject-matter expert. For educational materials, I will provide the content, recordings, templates, examples, prompts, or instructions. Your responsibility will primarily be helping turn those materials into organized resources according to our SOPs. What I Am Looking For I need someone who is: Extremely dependable Organized Detail-oriented Responsive Able to follow written and video instructions Comfortable working independently Comfortable asking questions when something is unclear Able to meet deadlines Comfortable completing repetitive administrative tasks Able to learn new systems quickly Comfortable using AI tools Good with written English Professional when communicating with students Able to maintain confidentiality Interested in a potentially long-term working relationship Attention to detail is extremely important. I do not want someone who simply marks a task as completed. I need someone who verifies that the task was completed correctly. Schedule There will be a combination of daily, weekly, and event-based responsibilities. Some live-event moderation may occur on Wednesday and Friday evenings Eastern Time (United States). You do not necessarily need to work traditional U.S. business hours for every administrative task, but you must be able to complete assigned responsibilities by their deadlines and communicate consistently. Compensation This position will begin with a paid two-week trial at a fixed rate of $100 USD. This is not an hourly position during the initial trial. The purpose of the trial is for both of us to determine: The actual ongoing workload Your ability to follow our SOPs Reliability Communication Accuracy Turnaround time Overall fit with the company If the trial is successful, I am looking for someone who can continue working with the company on an ongoing basis. Compensation and responsibilities can be reviewed as the position and workload develop. Start Date Immediate availability is strongly preferred. I am interviewing candidates this week and would like the selected person to begin no later than Friday, August 28, 2026. To Apply Please answer ALL of the following questions in your proposal: 1. What country and time zone are you located in? 2. Are you available to begin this week? 3. Do you have experience working as a virtual assistant, administrative assistant, course administrator, community manager, or operations assistant? Briefly describe it. 4. Have you used ChatGPT or Claude for administrative or content-related tasks? Please explain. 5. Which of the following have you worked with before: Google Drive, Microsoft Teams, Zoom, online course platforms, community platforms, spreadsheets, Canva, ChatGPT, or Claude? 6. Are you comfortable occasionally moderating live sessions on Wednesday or Friday evenings in Eastern Time? 7. Tell me about a recurring administrative task you were responsible for in a previous position. How did you make sure you did not forget it? 8. If an SOP tells you to complete five steps and you notice something appears incorrect after Step 3, what would you do? 9. Are you comfortable with the initial two-week fixed-rate trial of $100 USD? 10. IMPORTANT ATTENTION CHECK: Please begin your proposal with the words: “READY TO SUPPORT NURSE D” Applications that do not include this phrase will not be considered. About the Company We are a growing online nursing education and NCLEX preparation company serving nursing graduates and future nurses. Our students participate in coaching programs, live educational events, online communities, digital courses, study resources, and other educational programs. The founder will remain responsible for teaching, curriculum, coaching, brand strategy, and company direction. The purpose of this role is to help build a strong administrative infrastructure behind the company so that our students receive an organized, consistent experience as we continue to grow. There is significant opportunity for the right person to grow with the company as our systems and team expand. If you are proactive, dependable, organized, technologically comfortable, and enjoy helping a growing founder create better systems, I would love to hear from you.