Virtual Assistant – Administrative & Digital Production Assistant (Remote)

About the Role We are seeking a highly organized and detail-oriented Virtual Assistant to support our modeling and talent agency with administrative and digital production tasks. This role plays an important behind-the-scenes role in maintaining marketing materials, organizing digital assets, updating model and talent profiles, and ensuring information across agency platforms is accurate and up to date. This is a detail-driven position requiring exceptional organization, accuracy, and the ability to follow established processes. The ideal candidate is dependable, proactive, learns new software quickly, and takes pride in producing polished, high-quality work. Responsibilities Digital Production * Create and update comp cards using Canva templates. * Design digital cards and talent biographies. * Prepare print-ready and digital marketing materials. * Perform quality assurance checks before finalizing materials. Digital Asset Management * Download files from WeTransfer. * Organize and maintain Dropbox folders. * Rename and organize image and video files according to agency standards. * Upload and archive digital assets. Portfolio & Casting Site Management * Update model and talent profiles in PortfolioPad. * Upload images, videos, measurements, and profile information. * Maintain profiles across various casting platforms. * Ensure all information is accurate and current across platforms. Administrative Support * Complete tasks assigned through Asana. * Follow documented SOPs and workflow checklists. * Track task progress and meet deadlines. * Assist the New Faces division with administrative and production projects. * Perform data entry and maintain organized records. * Support the agency with additional administrative projects as assigned. Software You’ll Use * Asana * Canva * Dropbox * WeTransfer * PortfolioPad * Various casting platforms and agency websites Qualifications * Exceptional attention to detail. * Strong organizational and time management skills. * Excellent written English. * Experience using Canva. * Ability to quickly learn new software and online platforms. * Ability to work independently and manage multiple priorities. * Reliable internet connection and computer. * Experience in the modeling, talent, photography, creative, or marketing industries is a plus but not required. What We’re Looking For We’re looking for someone who enjoys organization, follows processes carefully, and takes pride in producing accurate, high-quality work. Your work will help ensure our agency’s marketing materials, digital assets, and talent profiles are consistently professional, organized, and up to date while allowing our agents to focus on talent development and client relationships.