Virtual Assistant – Global Research, Outreach & Administration

We are looking for an experienced, highly organised Virtual Assistant to support our international business development and outreach activities. The role involves researching companies across industries including luxury, sports, retail, music, art, hospitality and entertainment. You will identify the correct decision-makers, obtain and verify their professional contact details, send personalised emails, manage follow-ups and maintain accurate records of all communications. The ideal candidate will also have graphic-design skills and experience managing spreadsheets, dates, deadlines and reference materials. Key Responsibilities Research relevant companies, brands and organisations worldwide. Identify the correct people to contact based on each campaign’s objective. Find and verify professional email addresses for specific decision-makers. Obtain relevant generic or departmental company emails when required. Write and send clear, personalised outreach emails. Schedule and complete follow-up communications. Monitor responses and highlight positive or urgent opportunities. Maintain organised spreadsheets showing the progress of every conversation. Manage important dates, deadlines, reference numbers and supporting documents. Assist with basic graphic design, presentations and marketing materials. Provide regular progress and performance reports. Contact Research You must have access to your own professional email-search and verification applications. These may include Apollo, Hunter, RocketReach, Lusha, Snov.io, LinkedIn Sales Navigator or equivalent platforms. Your research should provide: Company or brand name Contact’s full name Current job title Department and responsibilities Verified professional email address Relevant generic or departmental email LinkedIn profile or another reliable reference Evidence that the individual currently holds the stated position Depending on the campaign, relevant contacts may include: Founders, Managing Directors and Chief Executives Partnerships and Brand Partnerships Managers Marketing and Brand Directors Sponsorship Managers Business Development Directors Retail Directors Buying and Procurement Managers Licensing Managers Music Supervisors A&R Directors Artist Relations Managers PR and Communications Directors Events and Experiences Managers Generic addresses such as info@, partnerships@, press@, licensing@ or marketing@ may be included where relevant. However, priority must be given to identifying named individuals responsible for the specific area we are targeting. Email addresses must not be guessed and presented as verified. Each address should be checked using a suitable verification platform before outreach begins. Spreadsheet and Communication Management You will maintain a central spreadsheet or CRM containing: Company or brand name Industry Country Company website Contact’s full name Job title and department Verified individual email address Generic or departmental email address LinkedIn profile or research source Email-verification status Reason for contacting the company Campaign or opportunity discussed Date of initial contact Date of most recent communication Next follow-up date Number of follow-ups completed Current communication status Response received Required next action Relevant documents and reference links Additional notes The spreadsheet must be updated throughout every working day. We should be able to immediately understand the current status of communication with every company around the world. Graphic-Design Skills Basic graphic-design ability is strongly preferred. Tasks may include: Creating simple social-media graphics Updating presentations and proposals Resizing and formatting images Adding text, logos and branding to existing designs Preparing visual materials to accompany outreach emails Making basic changes to marketing materials Working with Canva, Adobe Express, Photoshop or similar software Advanced graphic-design experience is not essential, but you should have a good visual eye and be able to produce clean, professional work. Dates, Deadlines and References You should have experience with: Managing calendars, dates and deadlines Scheduling follow-ups and reminders Maintaining contact and project reference numbers Organising documents, links and research materials Recording complete communication histories Coordinating campaigns across different countries and time zones Ensuring that important opportunities and follow-ups are not missed Working Schedule You must work a minimum of three agreed days per week. You must be available within UK working hours of 8:00am–6:00pm. One hour’s break will be provided during each full working day. Exact working days will be agreed in advance. You must be available and responsive during your agreed working hours. Expected Deliverables During each agreed working day, you will be expected to: Research an agreed number of qualified companies. Identify the most relevant named decision-makers. Find and verify their professional email addresses. Record suitable generic emails as secondary contacts. Send an agreed number of personalised outreach emails. Complete all scheduled follow-ups on time. Update every active contact within the spreadsheet or CRM. Record all replies, dates, references and next actions. Complete any agreed graphic-design or presentation tasks. Submit an end-of-day progress report. The end-of-day report should include: Companies researched Named contacts identified Emails found and verified Outreach emails sent Follow-ups completed Responses received Positive leads or meetings generated Graphics, presentations or documents completed Outstanding matters Priorities for the next working day Specific performance targets will be agreed during onboarding and reviewed after the first two weeks. Accuracy, relevance and personalisation will be prioritised over sending a high volume of generic emails. Requirements Excellent written and spoken English. Proven experience in lead research and email outreach. Access to your own active email-search and verification applications. Strong ability to identify the correct decision-makers within companies. Experience using LinkedIn, company websites and professional research platforms. Excellent spreadsheet and database-management skills. Experience managing follow-up schedules, dates, deadlines and references. Strong attention to detail and organisational ability. Basic graphic-design and presentation skills. Ability to work independently across several industries and campaigns. Ability to meet deadlines and agreed deliverables. Understanding of professional outreach practices and applicable data-protection requirements. Previous experience within luxury, sports, retail, music, art, hospitality or entertainment would be particularly beneficial. Payment The amount stated is the total fee for one 30-calendar-day period. This is a monthly rate and not a daily or weekly rate. The successful candidate will work a minimum of three agreed days per week during this period. Payment covers the responsibilities, working schedule and agreed deliverables outlined in this vacancy. Application Requirements Please provide: A summary of your relevant experience. The industries in which you have previously worked. Details of similar outreach campaigns you have managed. The email-search and verification applications you currently use. Confirmation that you have your own active access to these applications. Examples of specific job roles you have previously researched. Your estimated daily capacity for qualified, verified contacts. Your estimated daily capacity for personalised emails. An example of a spreadsheet or CRM you have maintained. An example of a professional outreach email you have written. Details of your experience managing dates, deadlines and references. The graphic-design software you can use. Examples of previous graphic-design or presentation work. Your availability during UK working hours. Confirmation that you understand the amount stated covers a 30-calendar-day period. YOU WILL BE TRIALED TO SEE IF YOU ARE UP TO THE TASK.