Virtual Assistant / Project Manager for a Social Media Agency

Overview I run a social media content agency and I'm looking for a highly organized Virtual Assistant / Project Manager to help me keep everything running smoothly. You'll be the operational glue between me, our design vendor, and our clients — making sure design requests go out clearly, revisions get handled, captions get written, and nothing falls through the cracks. This is a coordination and organization role first. If you're the kind of person who lives in checklists, follows up before being asked, and takes pride in a clean project board, we'll work well together. What you'll do - Manage design requests. Submit clear, complete design briefs to our external design agency for our clients, and keep track of what's in progress, what's due, and what's delivered. - Coordinate revisions. Collect and organize feedback, communicate revision requests to the design agency, and follow through until each asset is approved. - Write captions using AI. Draft social media captions using AI tools, then refine them to match each client's voice and brand. - Collect client feedback. Gather approvals and feedback from clients in a clear, organized way and route it to the right place. - Keep the workflow on track. Maintain our project board, monitor deadlines, flag blockers early, and keep me informed. - Handle miscellaneous support tasks as they come up to help the agency run smoothly. What I'm looking for - Exceptional organization and follow-through — you close loops without being reminded - Strong written English and clear, professional communication - Comfort using AI writing tools to draft and polish copy - Experience coordinating between multiple parties (vendors, clients, team members) - Familiarity with project management tools and social media scheduling tools - Reliable, proactive, and detail-oriented under a recurring weekly workload Nice to have - Prior experience supporting a marketing or social media agency - Experience writing social media captions - Experience briefing designers or design agencies Tools we use Project management: Canopy Scheduling: SocialPilot Communication: Slack AI writing tools for caption drafting Compensation $135 USD per week, flat weekly rate for an ongoing engagement