Virtual Assistant for Growing Web Design & Branding Agency (Admin, CRM & Social)

Omis Digital is a web design and branding agency based in Dallas, and we're scaling fast. I'm looking for a reliable, detail-oriented virtual assistant to take administrative work off my plate — starting at around 5 hours a week, with strong potential to grow into a larger role as we build trust and momentum. You'll be my right hand on the day-to-day: keeping communications moving, contracts organized, our tools up to date, and our social presence consistent. If you're proactive, communicate clearly, and take ownership without being micromanaged, we'll work well together. What you'll do: - Manage and respond to email; draft, send, and follow up with clients, leads, and vendors - Prepare contracts and proposals, send them for signature, and keep paperwork organized - Schedule and post content across our social media channels - Keep our project management running in Asana — creating tasks, updating statuses, and following up on deadlines - Maintain our HubSpot CRM — logging contacts, updating deal stages, and keeping the pipeline clean - Coordinate internal communication and stay responsive in Slack - General administrative support as needs come up What I'm looking for: - Proven experience as a virtual assistant or admin support, ideally for an agency or small business - Hands-on experience with Asana, HubSpot, and Slack (or a fast learner who's used similar tools) - Excellent written English — you'll be representing my brand in client-facing emails - Highly organized, dependable, and comfortable managing multiple threads at once - A proactive communicator who flags issues early and doesn't need constant hand-holding - Available to overlap with US Central Time business hours Tools we use: Asana, HubSpot, Slack, Gmail, plus e-signature and social scheduling tools. Hours & terms: Starting light at about 5 hours/week, ongoing, with strong potential to grow into more hours as we build a rhythm. Hourly rate based on experience. To apply, please answer: 1. Briefly describe your experience with Asana, HubSpot, and Slack. 2. Share an example of an admin or CRM process you owned end-to-end. 3. What are your available hours in US Central Time?