Virtual Medical Assistant / Scribe

We are a growing outpatient primary care practice with two providers, and we are hiring one dedicated virtual medical assistant to become a long term member of our team. This is not a short project. We are looking for someone who will learn our documentation style, our patients, and our workflows, and stay with us for years. You will work directly with the physician. Your job is to protect clinical time by owning the documentation and organizational work that currently spills into evenings and weekends. What you will do Clinical documentation (primary focus) Populate structured fields in our eClinicalWorks templates during and after patient encounters Complete notes from provider dictation and encounter data, including HPI, ROS, orders, and plan Prepare charts before visits: prior notes, recent labs, imaging, specialist correspondence, medication reconciliation Route completed notes to the provider for review and signature the same business day Flag anything incomplete or clinically unclear rather than guessing Preventive care and screening tracking Run and work our weekly care gap registry: annual wellness visits, mammography, colonoscopy, DEXA, A1c, lipids, immunizations Identify Medicare patients eligible for an annual wellness visit and coordinate scheduling Pre order labs so results are available before the visit Track pending results, referrals, and specialist reports through to closure Practice organization Manage the clinical inbox and route messages appropriately Prior authorizations and insurance verification Maintain our task lists and follow up on open items without being reminded What we require Minimum two years of hands on experience in a medical practice Direct working experience in eClinicalWorks. This is not negotiable. Please name the modules and workflows you have used. Strong command of medical terminology, common abbreviations, and primary care clinical language Excellent written English. Our notes are read by specialists, payers, and auditors. HIPAA trained, willing to sign a Business Associate Agreement before starting A private, secure workspace. No shared computers, no public networks, no household members within view of the screen. Reliable high speed internet and a backup connection Strongly preferred Formal medical scribe training or certification Familiarity with Medicare annual wellness visit requirements Experience with chronic care management workflows Experience with prior authorization portals Experience building or refining EHR templates The arrangement Start with 20 hours per week, moving to full time within 60 to 90 days based on fit Paid trial period for the first two weeks so we both confirm this is a match You will have your own credentialed EHR login. All work is attributable to you. We provide written SOPs, recorded training, and a named point of contact on our staff We are looking for a multi year relationship and we pay to keep good people