Xero Bookkeeper And QBO Data Migration To Xero

Xero Bookkeeper for Nonprofit Organization — Accrual Accounting ## Job Overview We are seeking an experienced, detail-oriented Xero bookkeeper to manage the day-to-day accounting and monthly financial reporting for our nonprofit organization. This person also will have to migrate all the historical data from quickbooks online to xero for us. This is 10 hours per week until the migration is complete and then it will be 5 hours a week. Our organization uses accrual-basis accounting, so the ideal candidate must have direct experience recording revenue and expenses in the correct accounting periods—not simply when payments are received or made. Experience with nonprofit accounting, restricted funding, grants, and program-level expense tracking is strongly preferred. This is an ongoing freelance position with the potential to become a long-term working relationship. ## Responsibilities * Maintain accurate and current financial records in Xero * Record transactions using accrual-basis accounting * Categorize revenue and expenses according to our chart of accounts * Reconcile bank, credit card, loan, and payment-processing accounts * Enter and manage bills, invoices, accounts payable, and accounts receivable * Record accrued expenses, prepaid expenses, deferred revenue, depreciation, and other adjusting entries * Track restricted and unrestricted funds * Track grants, donations, programs, departments, and funding sources * Use Xero Tracking Categories appropriately * Allocate shared expenses across programs, grants, or departments * Record payroll and payroll-related journal entries * Maintain supporting documentation for financial transactions * Complete monthly and year-end closing procedures * Prepare monthly financial reports, including: * Balance Sheet * Income Statement/Statement of Activities * Budget-to-Actual Report * Cash Flow Report * Accounts Payable and Receivable Reports * Grant, program, and department reports * Identify errors, unusual transactions, and missing documentation * Coordinate with our leadership, CPA, payroll provider, and tax preparer * Help maintain audit-ready financial records * Support the preparation of information needed for the annual audit, Form 990, grant reports, and board reports ## Required Qualifications * At least three years of professional bookkeeping or accounting experience * Strong working knowledge of Xero * Demonstrated experience with accrual-basis accounting * Experience performing month-end reconciliations and adjusting journal entries * Strong understanding of accounts payable, accounts receivable, accrued expenses, prepaid expenses, fixed assets, and deferred revenue * Ability to produce accurate monthly financial statements * Excellent attention to detail and organizational skills * Strong written and verbal communication * Ability to meet deadlines and handle confidential financial information appropriately ## Preferred Qualifications * Previous bookkeeping experience with a nonprofit organization * Understanding of nonprofit fund accounting * Experience tracking restricted grants and donations * Experience allocating expenses among programs, grants, and administrative functions * Familiarity with nonprofit audits and IRS Form 990 preparation * Xero Advisor Certification * Experience with payroll, donor-management, expense-management, or payment-processing platforms * Accounting degree or relevant bookkeeping certification ## Initial Priorities The selected bookkeeper will begin by: 1. Reviewing our Xero organization, chart of accounts, tracking categories, and current bookkeeping procedures. 2. Confirming that transactions are being recorded using proper accrual-accounting principles. 3. Reconciling all bank, credit card, loan, and payment-processing accounts. 4. Reviewing accounts receivable, accounts payable, prepaid expenses, accrued expenses, fixed assets, and deferred revenue. 5. Confirming that restricted funding and program expenses are being properly tracked. 6. Identifying errors, missing documentation, and recommended corrections. 7. Establishing a dependable monthly closing and reporting process. ## Deliverables * Fully reconciled Xero accounts each month * Accurate and up-to-date general ledger * Completed month-end close by an agreed-upon deadline * Monthly accrual and adjusting journal entries * Monthly financial statements and budget-to-actual reports * Accurate tracking of restricted and unrestricted funds * Organized supporting documentation * A list of outstanding issues, questions, or recommended corrective actions * Audit-ready records at the end of the fiscal year ## Schedule and Engagement * Ongoing, part-time freelance engagement * Work will be completed remotely * Estimated hours will depend on transaction volume and the condition of the current books * The bookkeeper must be available for periodic video or telephone meetings * Please provide your hourly rate and expected availability ## To Apply Please include the following information in your proposal: 1. Describe your experience using Xero. 2. Describe your experience with accrual-basis accounting. 3. Have you previously worked with nonprofit organizations? If so, describe the type of work you performed. 4. Explain how you track restricted grants and donations in Xero. 5. Describe your month-end closing process. 6. Are you comfortable preparing and posting adjusting journal entries? 7. What financial reports do you normally provide to nonprofit leadership? 8. Are you a Xero Certified Advisor or do you hold any accounting certifications? 9. Approximately how many hours would you need to review and clean up an existing Xero account? 10. What is your hourly rate and weekly availability? Please begin your proposal with the words “NONPROFIT XERO” so we know you carefully reviewed the job description.