Accounts Receivable & Vendor Ops Specialist

Accounts Receivable & Vendor Operations Specialist — Colorado Summit Cranes Colorado Summit Cranes (CSC) is a crane operations and heavy-hauling company based in Delta, Colorado, serving jobs across Colorado and the surrounding Mountain West. As our contracted job volume grows, our billing and collections process needs a dedicated owner — right now it’s stretched across too many other roles, and receivables are aging longer than they should. We’re hiring a part-time contractor to own customer invoicing, subcontractor invoice matching, collections follow-up, and vendor account management in QuickBooks Online — with the specific goal of bringing our Days Sales Outstanding down and keeping vendor/subcontractor records clean and current. What success looks like in the first few months: invoices go out accurately and on time, subcontractor invoices are reconciled against our customer billing before anything is sent, overdue accounts get consistent follow-up instead of falling through the cracks, and every active vendor has a signed agreement, current insurance/W-9, and verified ACH details on file. What you’ll do • Create and send customer invoices in QuickBooks Online for CSC jobs • Match subcontractor/vendor invoices against the corresponding customer invoice for each job, flagging discrepancies before billing goes out • Run weekly collections follow-up in QuickBooks based on AR aging — track promises-to-pay and escalate stalled accounts • Maintain vendor and subcontractor records: signed agreements uploaded to QuickBooks/HubSpot, W-9s and insurance certificates current, and ACH/banking details collected and verified • Route vendor bills to ownership for approval — this role does not have authority to release or approve payments • Manage purchase orders and complete PO-based data entry (including Coupa or similar customer procurement portals) for the 1-2 customers who require it — approximately 5-10 POs per month • Set up CSC as an approved vendor with new customers — submitting our W9 and banking/ACH details (banking info is verified internally before it’s sent) and requesting Certificates of Insurance from our insurance broker to meet each customer’s specific requirements • Report weekly on AR aging, DSO trend, and any collection or billing blockers What we’re looking for Required: • 3+ years of hands-on QuickBooks Online experience, specifically in the AR module (invoicing, aging reports, collections) • Experience managing vendor/subcontractor accounts, including collecting and verifying ACH/banking information • Strong written English for customer- and vendor-facing communication • Availability with substantial overlap with Mountain Time business hours (at least 9am–3pm MT) — open to candidates based in the US or Latin America (e.g., Colombia, Mexico, Costa Rica, Argentina), provided this overlap is met; not seeking candidates on overnight/offset shifts Preferred: • Experience with HubSpot or a similar CRM used alongside QuickBooks • Experience with Coupa or a similar customer procurement/PO portal (Ariba, etc.) — not required, but a plus; we’ll train on our specific setup • Background in construction, crane, trucking/hauling, or heavy equipment/fabrication industries • A specific, measurable example of improving DSO or collections outcomes in a past role Hours & compensation • Starting at approximately 7–12 hours/week, hourly contract, reviewed after 30 days based on actual volume • $18–32/hour depending on experience and location (US-based and Latin America-based candidates both considered) • Remote — US or Latin America, with required Mountain Time business-hours overlap (this is a firm requirement regardless of location) How to apply Send a short cover note covering: your QuickBooks AR-module experience, an example of managing vendor ACH/banking setup, and one concrete example of a DSO or collections improvement you’ve driven. Include your location, available hours, and timezone.