Administrative Assistant / Data Entry Specialist (Airtable, Notion & Google Workspace)

# ⭐ Administrative Operations Assistant | Airtable | Notion | Google Workspace | Long-Term Opportunity ## About Us We are building one of the most innovative operations teams in our industry, and we're looking for an exceptional Administrative Operations Assistant to grow with us long-term. This is **not** just a data entry position. We're looking for someone who enjoys organizing information, creating efficient systems, improving processes, and helping a fast-moving business stay organized. If you naturally notice details others miss and love bringing structure to busy environments, you'll fit right in. We prefer candidates from the **Philippines** due to time zone overlap and long-term team growth, but exceptional applicants from other countries are welcome to apply. --- ## Your Responsibilities You'll help keep our business organized by: * Accurate data entry * Managing Airtable databases * Updating Google Sheets and Excel spreadsheets * Organizing Google Drive * Creating and maintaining Notion pages and databases * Formatting documents * Organizing digital files * Researching information online * Following Standard Operating Procedures (SOPs) * Updating company databases * Tracking projects and task completion * Assisting leadership with administrative projects * Identifying ways to improve organization and efficiency --- ## Required Experience You should already be comfortable using: * Airtable * Google Sheets * Microsoft Excel * Google Docs * Google Drive * Gmail * Google Calendar * Notion (required) You should also be able to learn new software quickly. --- ## Bonus Skills Experience with any of these is a huge plus: * GoHighLevel * Make.com * Zapier * Supabase * Lovable * Slack * AI tools (ChatGPT, Claude, Gemini) * CRM software * Basic website editing --- ## We're Looking For Someone Who Is ✅ Extremely organized ✅ Detail obsessed ✅ Fast learner ✅ Reliable ✅ Excellent communicator ✅ Self-motivated ✅ Proactive ✅ Professional ✅ Positive attitude ✅ Comfortable asking questions ✅ Able to work independently --- ## Requirements * Stable high-speed internet * Quiet workspace * Reliable computer * Available to overlap with U.S. business hours for meetings * Long-term commitment preferred --- ## This Is NOT the Right Job If You... * Miss deadlines * Need constant reminders * Don't enjoy repetitive tasks * Have difficulty staying organized * Frequently switch jobs * Cannot follow detailed instructions --- ## Growth Opportunity We're building a long-term team. The right candidate can grow into roles such as: * Operations Coordinator * Executive Assistant * Project Manager * Systems Administrator * Operations Manager We believe in promoting from within whenever possible. --- ## To Apply Please answer ALL of the following: 1. Tell us about your Airtable experience. 2. Describe your Notion experience. 3. How many years have you worked in administrative support? 4. What is your experience with Google Workspace? 5. Have you ever built databases or organized company information? 6. What AI tools do you use regularly? 7. What are your normal working hours? 8. What country and time zone are you in? 9. What internet speed do you have? 10. Why are you looking for a long-term position? **IMPORTANT:** Start your proposal with the words **"OPERATIONS FIRST"** so we know you read the entire posting. If you're someone who loves organization, enjoys building efficient systems, and wants to grow with an ambitious company, we'd love to hear from you.