Administrative Assistant (Immediate Role)

APPLY IF YOU ARE IN ASIA Summary We are seeking a reliable and detail-oriented Administrative Assistant to support day-to-day administration, general bookkeeping and data tracking, and private event invitation activities. This role requires a professional, organised, and service-oriented individual comfortable engaging with clients and club members in a discreet manner. Key Responsibilities • Provide day-to-day administrative support for office operations • Maintain organised filing systems, records, and internal documentation • Assist with preparation of reports, spreadsheets, and presentation materials • Support scheduling, coordination, and internal operational tasks • Maintain and update guest and member databases accurately • Perform general bookkeeping, data entry, and record-keeping • Track and update operational, administrative, and event-related records • Assist with sending event invitations via phone calls, SMS, and messaging platforms • Conduct structured follow-ups with invited guests to confirm attendance • Support RSVP tracking and guest list coordination • Respond professionally to enquiries from clients and club members • Assist the team with backend coordination for events Requirements • Experience supporting administration and office operations • Strong organisational skills and attention to detail • Good communication skills for engaging with clients and invited guests • Proficient in Microsoft Office (Word, Excel, PowerPoint), WhatsApp and Dropbox • Professional, reliable, and service-oriented working style Preferred Attributes • Experience supporting private, membership-based, or luxury • Comfortable handling invitation outreach and follow-up communications • Strong sense of responsibility and discretion when managing member information