Administrative & Collections Assistant for High-End C-Suite Photographer

We are looking for a sharp, organized, and highly reliable Administrative & Collections Assistant to support Titan Copyright. This role is a mix of administrative support, client communication, invoicing, and payment follow-up. You’ll be working directly with me and helping make sure details don’t fall through the cracks. The right person is professional, confident, discreet, and comfortable communicating with high-level clients. You should be able to follow instructions carefully while also using good judgment and taking initiative when something needs attention. Responsibilities include: Following up professionally on outstanding invoices and payments Keeping accurate records of balances, payment status, and correspondence Drafting and sending clear, polished client emails General administrative support and organization Tracking deadlines and following up without being reminded Updating spreadsheets, client records, and internal systems Helping keep projects and client matters moving forward Handling sensitive business and financial information with discretion This is not a high-pressure collections call-center position. Our clients are professionals, companies, and creative-industry contacts, so communication needs to be polished, persistent, and appropriate to the relationship. You should be: Extremely organized and detail-oriented An excellent written English communicator Comfortable following up on money owed Persistent without being rude or overly aggressive Able to work independently and solve straightforward problems Reliable about deadlines and follow-through Comfortable working directly with a business owner Discreet with confidential information Experience with administrative work, accounts receivable, bookkeeping support, collections, executive assistance, or client operations is especially helpful. When applying, please tell me briefly about your experience with invoice/payment follow-up and client communication, and give me an example of how you would politely follow up with a client whose invoice is two weeks overdue. I’m looking for someone dependable who can grow into the role and take on more responsibility over time.