Administrative Coordinator

Position Type: Part-Time (15–25 hrs/week), with a path to Full-Time based on performance Availability Required: Monday–Friday, 8:00 AM – 5:00 PM EST Time Zone: Eastern Standard Time (EST) - candidate must be available during these hours Starting Pay: $7/hour, with performance-based increase within 2 months About Us Orlando Math Circle is a 501(c)(3) nonprofit dedicated to creating a diverse and inclusive community of student mathematicians. We provide engaging math opportunities outside of school and are committed to equitable access for all students. Responsibilities - Manage volunteer and member records, onboarding, and communications using Zoho One (including Zoho CRM, Zoho Forms, Zoho Campaigns, and Zoho Flow) - Track and update program and class schedules, enrollments, and attendance in Zoho - Coordinate math competition logistics end-to-end, including registration, participant sign-ups, email reminders, proctor recruitment or scheduling, and day-of execution - Coordinate class operations end-to-end, including teacher communications, RSVP outreach to parents and students, enrollment monitoring, and session recording follow-up - Create and publish engaging graphics, flyers, newsletters, and social media content using Canva - Schedule and coordinate virtual meetings, trainings, and events via Zoom - Manage organizational documents, shared drives, calendars, and email using Google Workspace (Gmail, Drive, Docs, Sheets, Calendar, Forms, and Classroom) - Maintain organizational files and compliance documentation - Support board meeting preparation, including notices and minute-keeping - Coordinate communications between committees, volunteers, and the board - Assist with ad hoc projects and administrative tasks as assigned Required Skills & Experience - Hands-on experience with Zoho One particularly Zoho CRM, Zoho Forms, Zoho Campaigns, Zoho Flow, and other Zoho One apps - Proficiency in Canva for creating professional nonprofit communications and marketing materials - Comfortable managing and hosting meetings on Zoom - Strong working knowledge of Google Workspace (Gmail, Drive, Docs, Sheets, Calendar, Forms, and Classroom) - Strong written communication and organizational skills - Ability to handle confidential information with discretion - Self-motivated with the ability to manage multiple tasks independently in a remote environment Preferred (Nice to Have) - Prior experience supporting a nonprofit or volunteer-based organization - Experience managing social media accounts