Airtable Expert Needed to Build a Searchable Talent Roster

I am looking for an experienced Airtable builder to create a professional, easy-to-use talent roster for an entertainment and production company. The roster will be used to organize, search, filter, and review talent such as dancers, actors, singers, models, choreographers, hosts, and specialty performers. I am also interested in using Airtable as full vendor project-management system. The main goal is to create a clean and organized talent database that my team can easily maintain and use for casting and take care of vendor hire paperwork through it. What I need Airtable to do: The system should allow us to: * Create and maintain a profile for each performer * Upload and display headshots * Store contact information, résumé files, reels, websites, and social media links * Categorize performers by talent type, skills, location, experience, and availability * Search and filter the roster based on specific casting needs * View talent visually through a gallery-style roster * Track whether a performer is active, inactive, under review, or archived * Track when a performer’s profile was last updated * Collect new talent submissions through an Airtable form * Review and approve submissions before they are added to the active roster * Identify profiles that are missing information, headshots, résumés, or reels * Make the system easy for someone without advanced Airtable experience to operate *Send/receive contracts , call sheets, store w9s, post about event and have talent submit availability for jobs. Talent profile information- Each talent profile should be able to include: * Professional name * Legal name, with restricted access if possible * Headshot * Email address * Phone number * Pronouns * Current city * Local-hire cities * Talent category * Representation and agent information * Union status * Social media links * Résumé * Demo reel * Playing age range * Height * Wardrobe and shoe sizes * Dance styles * Acting experience * Vocal ability or vocal range * Languages and accents * Special skills * Travel availability * Passport status * Transportation availability * Internal notes * Roster status * Date last contacted * Date profile was last updated I am open to recommendations about which fields are necessary and which should be removed or simplified. Views and filters I would like several useful Airtable views, including: * All active talent * New submissions * Talent under review * Actors * Dancers * Singers * Models * Choreographers * Hosts * Specialty performers * Los Angeles local hires I would also like a gallery view that displays each performer’s headshot, name, location, category, and key skills. Submission form: Please create a talent submission form that performers can use to provide their information and upload materials. New submissions should not automatically appear in the active roster. They should first be placed into a review status so that my team can approve, reject, archive, or request additional information. Deliverables The completed project should include: * A fully built Airtable talent roster * Organized and clearly labeled fields * Gallery, grid, and filtered views * A talent submission form * Basic automations, where useful * A simple dashboard or Airtable Interface for reviewing talent * Testing to make sure the system works correctly * Written instructions or a short video explaining how to use and update the roster * Train owner on Airtable * Recommendations for maintaining privacy and controlling access * A system that can be expanded later Ideal experience I am looking for someone who has experience with: * Airtable database design * Airtable forms and interfaces * Airtable automations * Searchable directories or CRM-style systems * Talent, casting, entertainment, staffing, or creative-industry databases * Organizing confidential personal information * Creating systems that are visually clean and easy to use Experience working with casting companies, talent agencies, dance companies, production companies, or entertainment businesses is a plus. When applying Please include: * Examples of Airtable systems you have built * A brief explanation of how you would structure * Your estimated project fee * What is included in your fee * Your estimated number of revisions * Whether you provide training or documentation after completion * Any Airtable subscription costs or limitations I should know about I am especially interested in applicants who can explain how they would make the roster searchable, visually organized, secure, and easy to maintain. Thank you!