Assistant & Operations Coordinator

⭐ Virtual Assistant & Operations Coordinator Bilingual English/Spanish Attention to Detail is A Must Hello, My name is Coach Lucy Q, and I am looking for an exceptional Virtual Assistant & Operations Coordinator to become a key part of a rapidly growing business ecosystem in Southwest Florida. This is not a typical VA position. I am looking for someone who is excellent at following directions, thrives on organization, communication, follow-through, and helping big ideas become reality. The right person will help support multiple businesses, professional development programs, events, partnerships, and growth initiatives while working directly alongside an experienced entrepreneur, business coach, real estate broker, educator, and community builder. 📍 Remote Position 📍 Part-Time to Start 📍 Long-Term Opportunity 📍 Bilingual (English/Spanish) REQUIRED ⸻ ABOUT THE ORGANIZATION You will be supporting initiatives that include: ✔ Business Growth Gallery (BGG) ✔ SWFL Real Estate & Business Academy ✔ Q International Experts Network ✔ QRM Property Management ✔ Business Development & Coaching Programs ✔ Weekly Networking, Training & Community Events ✔ Podcast & Media Initiatives We are building an ecosystem focused on helping entrepreneurs, professionals, business owners, and real estate professionals connect, collaborate, and grow. ⸻ WHO I’M LOOKING FOR The ideal candidate is: ✔ Highly Organized ✔ Excellent at Follow-Through ✔ Proactive Rather Than Reactive ✔ Strong Communicator ✔ Detail-Oriented ✔ Dependable ✔ Positive & Professional ✔ Comfortable Working Independently ✔ Resourceful & Solutions-Focused ✔ Able to Manage Multiple Priorities Simultaneously ✔ Committed to Continuous Improvement ❌❌If you constantly need reminders, struggle with deadlines, or have difficulty staying organized, this position will NOT be a good fit. ⸻ PRIMARY RESPONSIBILITIES ✔ Answering Inbound Calls ✔️Calendar & Appointment Management ✔ Email Management & Communication ✔ CRM Management ✔ Lead Tracking & Follow-Up ✔ Event Registration & Attendee Coordination ✔ Sponsor, Partner & Vendor Follow-Up ✔ Project Tracking & Accountability ✔ Podcast Guest Scheduling & Coordination ✔ Research & Data Collection ✔ Meeting Notes & Action Item Tracking ✔ File & Document Organization ✔ Creation & Management of SOPs ✔ General Administrative & Operational Support ✔ Assisting with Business Development Initiatives ✔ Helping Ensure Projects Move Forward On Time ⸻ SOFTWARE EXPERIENCE PREFERRED ✔ Google Workspace ✔ Microsoft Office ✔ Canva ✔ Zoom ✔ Calendly ✔ ChatGPT ✔ CRM Platforms ✔ ClickUp, Trello, Asana, Monday.com or Similar Systems Don’t know every platform? That’s okay. ♾️ GREAT ATTITUDE & Being TRAINABLE with The ability to learn quickly is more important than knowing everything today. ⸻ COMPENSATION 💰 Starting Rate: $5.00 Per Hour 🚀 Eligible for performance bonuses of up to 10% tied to specific revenue-generating activities and projects. This is an opportunity for someone who wants to grow with an organization rather than simply complete tasks. The more value you help create, the more opportunities will become available. ⸻ REQUIRED WITH YOUR APPLICATION Please answer the following WITHOUT A 1 MINUTE INTRODUCTION VIDEO & YOUR ASSESSMENT BELOW APPLICATION WILL NOT BE CONSIDERED. 1. Why are you interested in this position? 2. What experience do you have supporting business owners, executives, entrepreneurs, or growing organizations? 3. What systems do you personally use to stay organized and manage deadlines? 4. Tell me about a project you successfully managed from start to finish. 5. How do you handle multiple competing priorities? 6. What are your strongest administrative skills? 7. What is your availability each week? 8. Why should I choose you over every other applicant? 9. Please submit a short 1 minute video introducing yourself and explaining why you believe you would be an excellent fit for this role. ⸻ TECHNICAL REQUIREMENTS Please include: ✔ Computer/Laptop Specifications ✔ Internet Speed ✔ Backup Internet Option (if available) ✔ Mobile Phone Model ✔ Time Zone ✔ Years of Virtual Assistant Experience ⸻ FINAL NOTE I am NOT looking for someone to simply “do tasks.” I am looking for a reliable partner who takes ownership, follows through, communicates proactively, and genuinely enjoys helping people and organizations grow. If that sounds like you, I look forward to reviewing your application. BEFORE SUBMITTING YOUR INFORMATION Complete your personal profile evaluation https://wizehire.com/team/assessment/qrm-inc