U.S.-Based Litigation Paralegal / Law-Trained Litigation Professional

U.S.-Based Litigation Paralegal / Law-Trained Litigation Professional Complex Civil Litigation | Remote Independent Contractor | Upwork Compensation: $30/hour, paid at the agreed hourly rate from the start; final rate depends on demonstrated U.S. complex-litigation experience, procedural fluency, work-product quality, and committed availability. Expected Commitment: 20-35 hours per week initially, with a meaningful opportunity for expanded or full-time hours for an exceptional performer. This is not a casual, project-only role. Engagement Type: Independent contractor engagement through Upwork; hours must be accurately recorded using Upwork Time Tracker and work diary. Location: Fully remote, but applicants must be physically based in the United States and authorized to perform this work. Mandatory Sync Hours: 7:00 AM-2:00 PM Pacific Time, Monday-Friday. Outside these hours, the schedule is flexible, but the successful candidate must be responsive during the sync window, attend scheduled meetings, and be available with reasonable advance notice for litigation-critical deadlines, filings, depositions, hearings, and trial-preparation needs. Reporting and Supervision: Works under the direction and supervision of Rose Law Firm attorneys; this role does not provide legal advice or independently represent clients. Position Overview Rose Law Firm is seeking a high-caliber U.S.-based litigation paralegal or law-trained litigation professional to support attorneys handling sophisticated civil disputes. This role is ideal for someone with serious civil-litigation experience, strong procedural judgment, excellent writing and organization skills, and the ability to produce attorney-ready work product in a remote, deadline-driven environment. This is a supervised litigation-support role. The successful candidate will not provide legal advice, appear independently, or communicate externally on legal matters without attorney authorization. The right person will be comfortable helping attorneys move cases forward through factual investigation, discovery, motion practice, depositions, hearings, settlement preparation, and trial. This is not a generic administrative role. The work will require excellent judgment, procedural rigor, concise written communication, an ability to turn attorney direction into reliable work product, and an interest in improving how a distributed, technology-forward litigation team operates. What You Will Do Litigation Drafting and Research • Prepare first drafts and attorney-directed revisions of pleadings, motions, declarations, proposed orders, demand letters, discovery requests and responses, meet-and-confer correspondence, deposition notices, subpoenas, case-management filings, and supporting papers. • Conduct targeted legal research using Westlaw, Lexis, CourtListener, PACER, and other approved sources; synthesize authority into concise, well-cited memoranda, issue outlines, timelines, and attorney-ready analyses. • Perform citation, quotation, record, and exhibit verification with the level of care expected for court-filed work. • Build and maintain factual chronologies, witness profiles, damages-support materials, issue lists, discovery trackers, and litigation-status reports. Discovery, Depositions, and Case Development • Draft and manage written discovery, including requests for production, interrogatories, requests for admission, objections, deficiency letters, and motions to compel support materials. • Assist with document review, privilege and confidentiality workflows, factual investigation, deposition preparation, exhibit organization, and follow-up task management. • Prepare deposition binders, witness materials, exhibit lists, summaries, and attorney outlines; manage deposition and subpoena logistics under attorney direction. • Identify approaching deadlines, incomplete assignments, record gaps, and procedural risks early and raise them promptly to the responsible attorney or case manager. Court-Facing and Trial Support • Support attorney-reviewed e-filing and service workflows in federal and state court systems, including PACER/ECF and jurisdiction-specific portals where applicable. • Prepare filing-ready document packages, verify formatting and local-rule compliance, coordinate exhibits and appendices, and maintain a complete, orderly electronic case file. • Assist with hearing and trial preparation, including witness and exhibit lists, demonstrative organization, trial binders, jury-instruction research support, and real-time task tracking during key events. Legal Operations, Technology, and Team Collaboration • Maintain matter organization in NetDocuments and coordinate tasks, deadlines, and status updates in ClickUp. • Use Microsoft Word at a high level, including styles, tracked changes, section breaks, pagination, tables, redlining, and filing-ready PDF preparation. • Participate actively in Zoom meetings and Zoom Chat; keep work visible, communicate risks early, and provide clear end-of-day or matter-status updates when requested. • Use approved AI tools responsibly to accelerate research, organization, and drafting, while independently validating all outputs before they are relied on or shared. • Help improve templates, checklists, discovery trackers, and repeatable workflows that increase the team's speed and quality. Required Qualifications • U.S.-based with at least three years of substantive U.S. civil-litigation paralegal, litigation legal-assistant, judicial, government legal-support, or closely comparable experience. • Demonstrated experience supporting complex civil matters through multiple phases of litigation, including discovery and motion practice; experience must go beyond basic calendaring or file maintenance. • Strong legal research and writing ability, including the ability to analyze procedural and substantive issues, work with case law, and produce clear attorney-ready summaries. • Practical command of litigation documents and workflows: written discovery, discovery responses and objections, meet-and-confer practice, declarations, discovery-motion support materials, deposition preparation, subpoenas, and court filing packages. • Advanced proficiency in Microsoft Word and Adobe Acrobat/PDF workflows; strong organizational discipline in electronic files, naming, version control, and exhibits. • Excellent written and spoken English, sound professional judgment, high attention to detail, and a documented record of meeting hard deadlines. • A reliable computer, high-speed internet, professional microphone and camera, quiet workspace, and consistent ability to participate on camera for meetings, training, check-ins, and substantive collaboration. • Willingness to use Upwork Time Tracker, including accurate activity tracking, periodic screenshots, work diary entries, and time reporting. No work may be performed off-platform or outside approved hourly limits without prior authorization. • Ability to treat Rose Law Firm as a serious professional commitment and to avoid conflicts with other full-time employment, client work, or legal practice that would impair availability, confidentiality, or responsiveness. Preferred Qualifications • ABA-approved paralegal certificate, NALA Certified Paralegal credential, current J.D. candidacy, recent J.D. completion, or comparable litigation training. A credential is helpful, but proven litigation performance matters more. • Experience with Oregon state court, federal court, federal bankruptcy, local rules, discovery disputes, motions to compel, subpoenas, e-filing, and deadline/calendaring workflows. • Federal litigation, government legal-support, judicial, agency, commercial-litigation, or document-intensive case experience. • Experience with NetDocuments, ClickUp, PACER/ECF, Westlaw, Lexis, CoCounsel, Adobe Acrobat, Microsoft Word, litigation-support databases, document-review platforms, and remote case teams. • Experience preparing trial materials, managing large matters, supporting attorneys in sophisticated private practice, or working in a U.S. Attorney's Office, Department of Defense, court, or agency setting. • Demonstrated interest in legal technology, AI-assisted legal workflows, document automation, or training others in effective litigation-support systems. Work Structure and Communication Standards • The role is fully remote. Candidates must be able to collaborate reliably across a distributed team and maintain the required 7:00 AM-2:00 PM Pacific Time sync window. • Outside sync hours are flexible. During sync hours, candidates must respond promptly to attorney and team messages, attend scheduled meetings, flag capacity constraints before deadlines are endangered, and keep assignments current in ClickUp. • Meetings, training, check-ins, and substantive collaboration are camera-on unless a limited exception is approved in advance. • The firm uses ClickUp, Zoom Chat, Zoom, NetDocuments, Microsoft Word, Adobe Acrobat, approved legal-research tools, Bill4Time where matter workflows require it, and approved AI tools. Candidates must be comfortable learning and following the firm's systems. • All client-facing, opposing-counsel, court, witness, vendor, and third-party communications must be authorized and supervised by a Rose Law Firm attorney. The role does not permit the independent practice of law or unsupervised provision of legal advice. Confidentiality, Work Product, and Responsible AI Use • Before beginning work, the selected candidate must execute the firm's confidentiality agreement, contractor services agreement, and applicable engagement documentation. • All firm, client, adverse-party, and matter information is confidential. Candidates may not disclose, retain, publish, reuse, transmit, or share information except as expressly authorized for firm work. • All work product, drafts, research, templates, matter organization, and materials created in the engagement are owned by Rose Law Firm or its clients as applicable. • AI may be used only through approved tools and workflows, consistent with confidentiality obligations and attorney direction. Human review, source verification, citation checking, and factual validation are mandatory before AI-assisted work is relied on or sent onward. The Rose Law Firm Culture Rose Law Firm is a fully remote, business-oriented law firm serving middle-market business owners in significant litigation, transactional, and strategic matters. We combine sophisticated legal work with disciplined project management, strong client service, and an intentional investment in legal technology and AI-enabled workflows. Our five core values guide how we work: • Integrity: protect confidentiality, tell the truth about risks and capacity, and do the right thing when no one is watching. • Excellence: produce accurate, polished work product that can withstand attorney and court scrutiny. • Coachability: seek feedback, absorb it without defensiveness, and become measurably better. • Ownership: take responsibility for assigned work, anticipate next steps, and surface problems early. • Teamwork: make attorneys and colleagues more effective through clear communication, reliability, and a willingness to help where needed. Long-Term Opportunity An exceptional candidate can become a go-to litigation professional within the firm, with increased responsibility on sophisticated matters, expanded hours, performance-based compensation growth, and the opportunity to help build repeatable litigation systems. The path may include senior litigation-paralegal, litigation-project-management, legal-operations, training, or technology-enabled workflow responsibilities depending on performance, demonstrated judgment, and firm needs. What We Are Not Looking For • A purely administrative assistant with no demonstrated U.S. civil-litigation exposure. • A candidate seeking to operate independently as a lawyer, provide unsupervised legal advice, or communicate externally on legal matters without attorney authorization. • Someone who cannot maintain a dependable U.S.-based work presence, on-camera collaboration, professional workspace, or meaningful availability during the required Pacific Time sync window. • A candidate whose other employment, solo practice, client matters, or school schedule would prevent reliable performance, create conflicts, or make deadline-driven litigation work secondary. • Applicants who rely on generic, unverified, or AI-generated work product without careful human review and source validation. How to Apply Please submit the following through Upwork: • A current resume identifying your U.S. litigation experience, jurisdictions, practice settings, and litigation stages you have supported. • A brief, tailored cover letter explaining why you are a fit for a high-accountability remote litigation role and confirming your U.S. location and realistic weekday availability in Pacific Time. • One redacted or original writing sample that demonstrates litigation drafting, legal research, discovery support, motion support, or a comparable attorney-ready work product. Do not submit confidential client materials. • A concise answer (250 words or fewer): You receive an attorney request to prepare responses to written discovery in a commercial case. The deadline is ten days away, the client has not yet provided documents, and the attorney will be in depositions for the next two days. What are your first five actions? What information do you need, what risks would you flag, and when would you escalate? • Your proposed hourly rate within the posted range and any planned schedule limitations for the next six months. Selected finalists may be asked to complete a short paid skills exercise and a CVI Assessment at the same agreed hourly rate. We will not request unpaid substantive work.