Bookkeeper for PR/Creative Agency

We're a PR and creative agency working with beverage and food/CPG brands, looking for an experienced bookkeeper to manage our client invoicing and accounts payable processes. Our billing structure is agency-specific and requires someone who understands retainer-based client work: ▪️We have several clients on annual retainers, each billed monthly for our services via QuickBooks ▪️In addition to the retainer, clients also receive a separate monthly Out-of-Pocket (OOP) invoice covering any additional expenses incurred on their behalf outside the retainer scope ▪️This role requires strong internal organization to track and categorize OOP expenses accurately throughout the month, ensuring nothing is missed and everything gets billed back to the correct client in that month's OOP invoice On the AP side, you'll manage our vendor and internal contractor payment process: ▪️Employees submit invoices through our internal monday.com system, which we use to organize and track all AP bill requests ▪️Approved bills are paid through Rippling, our platform for expense and vendor payments ▪️You'll help ensure vendor invoices are processed and paid on time, and that our internal records stay clean and audit-ready WHAT WE'RE LOOKING FOR ▪️Proven bookkeeping experience in an agency setting (PR, marketing, creative, or similar client-services business) — retainer + pass-through/OOP billing experience is a must ▪️Hands-on QuickBooks experience for client invoicing ▪️Experience with monday.com, or strong ability to quickly learn and adapt to project management/AP tracking tools ▪️Familiarity with Rippling (or similar platforms like Bill.com, Gusto) for vendor payments and expense management ▪️Excellent attention to detail — this role directly affects client billing accuracy and vendor relationships ▪️ Strong organizational skills and comfort managing multiple client accounts and expense categories simultaneously ▪️ Clear communicator, able to flag discrepancies or missing documentation proactively ▪️Experience with: Bank reconciliation, updating budget/forecast document, preparing cash flow statements when needed SCOPE ▪️15-20 hours per week, ongoing contract ▪️ Remote from Eastern or Central time zones preferred TO APPLY, PLEASE INCLUDE ▪️A brief description of your experience with agency-style retainer + OOP billing ▪️Your experience level with QuickBooks, monday.com, and Rippling (or similar tools)