Buildium Expert Needed for Historical Bank Reconciliation Cleanup

Buildium Bank Reconciliation Cleanup and Historical Accounting Audit We are seeking an experienced property-management accountant or senior bookkeeper to investigate and correct ongoing bank reconciliation discrepancies in Buildium. Project Background We manage approximately 100 rental units and use Buildium for our property-management accounting. Our Rents and Reserves bank account has reconciliation discrepancies dating from January 2024 through July 2026. The current reconciliation contains a substantial number of old uncleared deposits and withdrawals, possible duplicate or changed transactions, large EFT transactions, pending electronic payments, transfers, refunds, management-fee payouts, vendor expenses, and prior reconciliation adjustment entries. This is not a routine monthly reconciliation. We need someone who can perform a detailed historical review and determine the source of the discrepancies without simply entering a plug or adjustment to force the account to balance. Scope of Work The selected professional will be expected to: Review bank statements and Buildium accounting records from January 2024 through July 2026. Reconstruct and verify reconciliations year by year, beginning with 2024 and working forward. Identify and document: Transactions that cleared the bank but remain uncleared in Buildium Duplicate transactions Deleted, voided, or modified transactions Transactions entered with incorrect dates, amounts, or bank accounts Missing bank transactions Incorrect transfers between properties or accounts Deposit and EFT batching differences Tenant payment reversals or failed payments Owner draws and management-fee payouts Security-deposit transfers or refunds Reconciliation adjustment or “force balance” entries Transactions dated outside the applicable bank-statement period Review the Buildium Audit Log to locate transactions that may have been edited or deleted after prior reconciliations were completed. Match Buildium activity to bank statements, merchant deposit reports, EFT batches, vendor payments, owner distributions, and tenant receipts. Correct transactions when sufficient documentation is available. Prepare a detailed list of any transactions that cannot be resolved, including the amount, date, transaction type, affected property or ledger, and recommended accounting treatment. Recommend the appropriate treatment for any remaining historical discrepancy. Any prior-period, retained-earnings, equity, or reconciliation adjustment must be fully supported and approved before posting. Confirm that corrections do not create inaccurate tenant balances, owner balances, security-deposit liabilities, income, or expenses. Provide completed reconciliation reports and a summary of all corrections made. Recommend a monthly reconciliation and period-closing procedure to prevent future discrepancies. Required Experience Applicants should have demonstrated experience with: Buildium accounting Property-management bookkeeping Bank reconciliation cleanup Historical accounting investigations Trust, escrow, rents, reserves, or security-deposit accounts General ledger and trial balance review Buildium Audit Log review Owner statements and owner distributions Tenant ledgers and security-deposit liabilities EFT and electronic-payment batch reconciliation CPA, senior accountant, forensic bookkeeper, or property-management accounting experience is strongly preferred. Important Requirements Please do not apply if your primary solution is to enter one journal entry to force the bank account to balance. The selected professional must maintain a clear audit trail and obtain approval before deleting, voiding, reversing, or adjusting any historical transaction. No historical period or transaction should be changed without supporting documentation. All tenant, owner, vendor, banking, and property information must remain confidential. Deliverables At completion, we expect: Reconciled or reconstructed monthly records from March 2024 through July 2026 A transaction-by-transaction discrepancy schedule A list of corrections completed A list of unresolved items and recommended treatment Copies of final reconciliation reports A corrected bank-account book balance Confirmation of any effect on owner, tenant, or security-deposit balances Recommended prior-period adjustment, if one is truly necessary A written monthly reconciliation and closing checklist Recommendations for locking completed accounting periods Please Include With Your Proposal Please answer the following: How much experience do you have using Buildium? Have you corrected historical property-management bank reconciliations before? Have you worked with rents, reserves, trust, escrow, or security-deposit accounts? How would you investigate transactions that have remained uncleared for more than one year? How do you identify transactions that were deleted or edited after a reconciliation? How do you protect tenant and owner ledger balances while correcting the bank account? Will you provide a complete written audit trail of every correction? What records and access would you need from us? Do you charge hourly or by project? What is your estimated number of hours for the initial review? Please begin your proposal with the words “Buildium Reconciliation Review” so we know you have read the entire project description.