Canadian Securities Paralegal Assistant

# Canadian Securities Paralegal / Executive Assistant – Remote, Part-Time We are seeking an experienced **Canadian Securities Paralegal / Executive Assistant** to provide ongoing support to a busy corporate governance and securities consulting practice serving Canadian public and private companies. This is a remote, part-time contract position starting at approximately **10–15 hours per week**, with the opportunity to expand hours and responsibilities for the right candidate. ## The Role The successful candidate will support day-to-day securities, corporate governance, and administrative matters. We are looking for someone who is highly organized, detail-oriented, responsive, and comfortable managing multiple companies, deadlines, and competing priorities. This is not a general virtual assistant position. **Previous experience working with Canadian securities matters, public companies, securities law firms, corporate services firms, or similar environments is strongly preferred.** Responsibilities may include: * Assisting with Canadian securities and corporate filings * Preparing and coordinating documents for SEDAR+ filings * Supporting SEDI-related reporting and filing requirements * Maintaining corporate records, minute books, and governance documentation * Preparing draft resolutions, minutes, notices, and other routine corporate documents * Assisting with annual and special shareholder meeting materials * Tracking regulatory, corporate, and filing deadlines * Supporting private placements, option grants, share issuances, and other securities transactions * Maintaining capitalization tables and coordinating information with transfer agents * Assisting with stock exchange and regulatory documentation, as required * Managing document organization and version control * Coordinating signatures and document execution * Managing calendars, scheduling, correspondence, and follow-ups * Communicating professionally with clients, legal counsel, auditors, transfer agents, regulators, and other service providers * Providing executive administrative support as required ## Ideal Candidate You may be a strong fit if you: * Have experience as a **securities paralegal, corporate paralegal, legal assistant, corporate secretary assistant, or securities administrator** * Have direct familiarity with the Canadian public-company environment * Understand the importance of securities filing deadlines and regulatory compliance * Have experience with **SEDAR+ and/or SEDI** * Have familiarity with **TSX, TSX Venture Exchange, and/or CSE-listed issuers** * Are comfortable working independently and taking ownership of assigned tasks * Have exceptional attention to detail and document-management skills * Can prioritize effectively when several deadlines occur at once * Communicate clearly and professionally * Are comfortable handling confidential and sensitive corporate information * Are proficient with Microsoft 365, including Outlook, Word, Excel, OneDrive, and SharePoint, or can quickly adapt to these systems Experience with public-company transactions, continuous disclosure requirements, annual filings, shareholder meetings, financings, or complex corporate transactions would be considered a significant asset. ## Hours & Working Relationship This position will begin at approximately **10–15 hours per week**. We are looking for someone interested in developing an ongoing working relationship rather than completing a single short-term project. For a candidate who demonstrates strong securities knowledge, reliability, initiative, and the ability to take ownership of their work, there is potential for the role to grow substantially in both hours and responsibility. While the position is remote, **availability during Canadian business hours** will be important for time-sensitive filings and client matters. ## To Apply Please include the following in your application: 1. A brief overview of your experience with Canadian securities or public-company work. 2. Your experience with SEDAR+, SEDI, TSX, TSX-V, and/or CSE matters. 3. Your experience supporting securities lawyers, corporate secretaries, public-company executives, or boards of directors. 4. Your current weekly availability and general working hours/time zone. 5. Your hourly rate. 6. Any additional experience with corporate governance, public-company transactions, or executive support that you believe would be relevant. Please begin your application with the words **“Canadian Securities”** so we know you have read the full posting. We are looking for a capable, dependable professional who can become a trusted part of the practice and grow with the role over time.