Client Coordinator — Scheduling, CRM & Member Support

We are a boutique private client services company seeking a highly organized Client Coordinator to support scheduling, member communication, CRM updates, and follow-up. This is not a sales role. We are looking for someone calm, reliable, detail-oriented, and comfortable working in a confidential, high-touch client environment. Responsibilities include: - Scheduling Zoom calls, client meetings, and introductions - Following up with members and applicants in a polished, professional manner - Updating CRM records, notes, statuses, and next steps - Tracking pending items, responses, and feedback - Helping keep communication organized and timely - Preparing simple internal summaries for the founder and team - Supporting onboarding and agreement coordination as needed - Maintaining confidentiality and discretion at all times Ideal candidate: - Excellent written communication - Calm, professional, and emotionally steady - Highly organized and detail-oriented - Comfortable with CRM systems, Google Workspace, Zoom, and basic online tools - Able to work independently without creating unnecessary urgency - Good judgment with sensitive client information - Responsive during agreed-upon working hours - Prior experience in client coordination, executive assistance, luxury service, membership services, coaching administration, or professional services is a plus Schedule: Part-time to start, approximately 15 - 20 hours per week. We prefer consistent availability Monday through Friday for daily support. This role is best for someone who enjoys being the steady point of contact behind the scenes. We value calm execution, discretion, follow-through, and clear communication. To apply, please include: 1. A brief note about your client coordination or administrative experience 2. Your availability and preferred working hours 3. Tools/CRMs you have used 4. A short example of how you would follow up with a client who has not responded to a scheduling email