Cold Email Outreach Specialist for a Survey

Hi. I am preparing a survey about AI adoption, marketing, lead generation. I already have: - Approximately 500 verified contacts from firms - A drafted outreach email with a short survey We need an experienced cold email outreach specialist to set up and manage the campaign professionally. Main objective is to send the survey and leaders, maximize deliverability and response rates, manage follow-ups, and organize campaign and survey data clearly. I am open to sending the campaign quickly, including sending the full list in one day, provided you have legitimate infrastructure and a proven method for maintaining deliverability. I am not looking for someone who will simply upload the contacts into a basic email platform and press send. ## Scope of work 1. Outreach infrastructure * Recommend the most appropriate sending setup * Configure the required inboxes * Configure SPF, DKIM, DMARC, MX, and domain alignment * Connect an appropriate outreach platform such as Smartlead, Instantly, Lemlist, Apollo, or another recommended system * Ensure that all accounts, domains, inboxes, and data remain under our ownership ### 2. Contact-list preparation * Prepare personalized fields such as first name, firm name, and location We already have the contacts. This is not primarily a lead-generation or scraping job. ### 3. Campaign setup * Import the contacts and email copy * Personalize the campaign correctly * Recommend the best sending schedule and volume based on your infrastructure ### 4. Response and data management Create a clear dashboard or master spreadsheet showing: * Contact name * Firm * Country * Email * Delivery status * Bounce status * Reply status * Positive or negative response * Survey completion * Interview interest * Opt-out status * Follow-up status * Notes Google Sheets, Airtable, or a comparable system is acceptable. ### 5. Reporting Provide a campaign report covering: * Emails sent * Emails delivered * Bounce rate * Reply rate * Positive response rate * Survey completion rate * Opt-outs * Deliverability issues * Recommendations for the follow-up round Open-rate tracking is optional. We care more about delivery, replies, and completed surveys. ## Required experience Please apply only if you have experience with: * B2B cold email campaigns * Email deliverability * SPF, DKIM, and DMARC configuration * Cold outreach platforms * Contact verification * Survey or form integrations * Campaign automation * International outreach ## Important conditions * Do not send through unidentified third-party infrastructure * Do not expose, resell, retain, or reuse our contact data * Do not promise guaranteed inbox placement or unrealistic response rates * All campaign assets and data must remain confidential * I must approve the final campaign before launch ## Application questions Please answer the following: 1. How would you structure this campaign for approximately 550 firms? 2. Can you send the full campaign within one or two days while maintaining strong deliverability? Explain your method. 3. Which outreach platform would you recommend, and why? 4. How would you protect our primary professional email domains? 5. How would you configure SPF, DKIM, and DMARC? 6. How would you connect survey responses to individual recipients? 7. How would you stop follow-ups after a reply or survey completion? 8. How would you organize replies, survey responses, and campaign data? 9. Have you managed similar B2B research, survey, or professional-services campaigns? 10. What access, subscriptions, domains, or software would we need to provide? 11. What is your fixed-price quote for the complete setup and campaign? 12. Please provide relevant examples or anonymized campaign results. ## Budget and timeline We prefer a fixed-price agreement. Please propose: * Your total fee * Any additional software or mailbox costs * The setup timeline * The expected campaign launch date * What support is included after launch The email copy and survey are nearly ready. We want someone who can begin promptly and handle the technical and operational side professionally.